Chief of Staff

Greater Mental Health of New York • Tarrytown, NY

4d • Onsite

About The Position

The Chief of Staff will lead and oversee the Office of the CEO, ensuring proactive and seamless support across scheduling, travel, and daily operations. They will be responsible for all key executive engagements, including Board of Directors meetings, fundraising events, and executive offsites, while collaborating closely with the Executive Team to drive alignment on priorities, initiatives, and accountability. This individual will communicate with internal and external stakeholders on behalf of the CEO. In order to do this, they must anticipate issues requiring executive attention and proactively address potential barriers to progress. The Chief of Staff must ensure that the CEO and Executive Team’s time, focus, and energy are consistently directed toward the organization’s highest-impact priorities, enabling efficient decision-making and sustained organizational performance.

Requirements

• Bachelor's degree in Business Administration, Public Administration, Communications, Nonprofit Management, or a related field preferred.
• Minimum of five (5) years of progressively responsible executive support experience, preferably supporting a Chief Executive Officer, Executive Director, or senior leadership team.
• Experience working with a Board of Directors and supporting governance functions strongly preferred.
• Demonstrated experience managing complex executive calendars, board meetings, and organizational projects.
• Experience preparing executive-level correspondence, reports, presentations, and board materials.
• Must be and maintain clearance by applicable regulatory agencies as required: NYS Justice Center through fingerprinting for a Criminal History Records search.
• DCJS New York State Sex Offender Registry.
• Justice Center for the Protection of People with Special Needs Staff Exclusion List (SEL) and the New York State Medicaid Exclusion List
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and related productivity applications.

Nice To Haves

• Experience working with a Board of Directors and supporting governance functions strongly preferred.

Responsibilities

• Lead and manage the operations of the Office of the CEO, ensuring proactive support of the CEO's strategic priorities, daily activities, travel, and scheduling needs.
• Coordinate and manage a complex executive calendar, tracking key deadlines, meetings, events, and commitments.
• Manage CEO logistics and materials for Board meetings, executive retreats, speaking engagements, and other high-profile events.
• Serve as a primary point of contact for stakeholders seeking access to the CEO, ensuring appropriate prioritization and responsiveness.
• Independently draft, edit, and finalize correspondence, presentations, reports, and communications on behalf of the CEO and Executive Office.
• Review, prioritize, and manage CEO email communications with professionalism, confidentiality, and sound judgment.
• Facilitate communication and information flow among executive leadership, staff, board members, and external partners.
• Provide accurate data, reports, and administrative support to members of the executive leadership team as requested.
• Coordinate complex meetings involving senior leadership and external stakeholders.
• Partner with executive leadership to coordinate organizational initiatives, projects, priorities, and follow-up activities.
• Support the development, review, and maintenance of agency policies and procedures, ensuring timely review by the CEO and Executive Team.
• Monitor action items and organizational commitments, ensuring accountability and timely completion.
• Serve as primary staff liaison to the Board of Directors and its committees.
• Coordinate all Board and committee meeting logistics, including scheduling, materials preparation, attendance, and follow-up.
• Record, prepare, and distribute accurate meeting minutes and maintain related records.
• Track Board and committee action items and ensure appropriate follow-up.
• Maintain official Board records, including Board and committee rosters, member terms, agreements, and governance documents.
• Support Board recruitment and onboarding activities, including maintaining candidate records, coordinating interviews and orientation meetings, and preparing onboarding materials.
• Attend Board and committee meetings as requested by the CEO.

Benefits

• 403(b)-with employer contribution after 1 year of service
• Flexible Work Arrangements: subject to business needs, including hybrid options.
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off-15 days per year
• Paid sick time-12 days per year
• Employer paid Holidays-11 days per year
• Professional Development: Opportunities for advancement, training programs, and support for certifications and continuing education.
• Additional Perks: Free EAP services and employee discounts (travel, hotels, movie tickets, theme parks, services, electronics, auto, shopping, and more)!
• Gym reimbursement through employer's medical insurance carrier.
• Public Service Loan Forgiveness (PSLF): qualifying employer

What This Job Offers

• Job Type: Full-time
• Career Level: Executive