Chief of Staff

Educators for Excellence•New York, NY

11d•$89,000 - $127,000•Onsite

About The Position

Educators for Excellence’s Chief of Staff (CoS) creates systems to deliver on the long-term vision, plan, and culture of E4E-NY. The Chief of Staff is a trusted advisor to the Executive Director and a member of the E4E-NY Local Leadership Team, ensuring full integration of each stream of work across the chapter, including development, policy, organizing, and advocacy. The Chief of Staff will lead efforts related to building an inclusive, diverse team culture that embodies E4E’s core values.

Requirements

5-7 years of professional experience
Experience in at least one of the following fields: Project Management, Executive Administrative Support, Strategic Planning
Familiarity with G-Suite and Slack required
Familiarity with K-12 Education preferred
Familiarity with grassroots organizing preferred
Organizing, Planning & Executing - Able to organize, track, and manage workflow and resources; clearly articulates plans to others, develops systems to prioritize tasks; executes according to set timelines
Coaching & Developing - Embraces opportunities to further the growth and development of others by building their capacity and skills
Thinking Holistically & Making Connections - Connects the work to the big picture, identifies opportunities to streamline tactics and integrate streams/functions
Allocating and Managing Resources - Strategically manages budget and capacity to move the work forward; manages time strategically; plans meetings purposefully
Conducting Rigorous Analysis - Uses rigorous logic around aggregate data; performs a variety of analyses to inform decisions with broad impact and solve problems requiring diverse perspectives
Project management - Impeccable execution skills and experience navigating complex processes and building out, creating, implementing, and improving upon organizational systems
Communications - Exceptional written and verbal communication skills
Lateral management - Demonstrated and proven ability to manage people in different positions
Meeting facilitation - planning and executing high-stakes meetings, retreats, and step-backs

Nice To Haves

Familiarity with K-12 Education preferred
Familiarity with grassroots organizing preferred

Responsibilities

Provide direct administrative support to the Executive Director, including calendar management and time tracking, expense reporting, travel coordination, budget management, etc.
Act as the “gatekeeper” and “right arm” of the Executive Director by tightly managing their calendar, liaising with stakeholders, and preparing materials to ensure the ED is prepared and focused on outlined priorities
Work alongside the Executive Director to identify and focus on critical weekly and monthly priorities
Partner with the Executive Director to set and drive the vision for the culture of E4E-NY; operate as a culture leader who models our core values
Ensure that the local leadership team operates efficiently and effectively, and that the Executive Director’s time is being spent in ways that align with the chapter’s priorities
Plan and facilitate local meetings, staff development trainings, and quarterly reflections
Develop and manage systems to ensure integration and accountability of talent, development, organizing, policy, and advocacy priorities across the chapter
Ensure timely decision-making and create systems to manage next steps and deadlines
Consider implications and dependencies on national partners or chapters, solicit input from across the team and partner teams, and facilitate follow-up for any decisions
Function as Office Manager for all NY-based office needs, including but not limited to ordering supplies, managing technology, and coordinating with office-based vendors
Ensure local impact plan adherence and support course correction as deemed necessary
Build systems to track progress toward annual goals and to build clarity about work across the team
Organize quarterly reflections to reflect on progress to goals, develop new quarterly milestones, and develop new strategies and tactics to course correct
Design communication and forums to establish effective communication to build understanding, foster open communication, and ensure all voices and perspectives are heard
Make sure our chapter prepares for organization-wide initiatives and executes on them in a way that reflects our culture vision
Champion E4E’s Core Values and Commitment to Anti-Racism.
Actively embody anti-racist practices in all aspects of their work, and pushes the organization and their colleagues to continue to grow and improve within these values by modeling a strong and inclusive culture for their team and the streams of work they manage.
Support a team culture where all people can thrive, grow, and develop in order to further the mission of E4E.