Chief of Staff to the President & CEO

National Trust for Historic Preservation in the United States•Washington, DC

6d•$185,000 - $200,000•Hybrid

About The Position

The Chief of Staff to the President & CEO of the National Trust for Historic Preservation plays a crucial role in establishing the Office of the President. The Chief of Staff will support the President in all their executive duties, including facilitating efficient and effective day to day engagement, managing important administrative and planning functions, coordinating high impact thought leadership and public advocacy, and advancing relationship-building with funders and external partners. The Chief of Staff will act as the President’s representative and advocate both internally and externally, working to advance their agenda in building new strategic partnerships, facilitating cross-functional projects within the organization, and project managing targeted special initiatives at the President’s direction. The Chief of Staff will also lead and build the infrastructure of the President’s office itself. This will involve coordinating with the executive team and all divisions of the National Trust to support the planning, tracking, and implementation of the President’s priorities, as well as leading the President’s strategic engagement with the Board of Trustees. Managing the Office of the President involves supervising a team that includes the Director of Presidential Office Communications and an Executive Assistant. This role requires the development of processes and tools to ensure effective coordination both within the Office of the President and across the divisions and subsidiaries of the National Trust. The ideal candidate for this executive position will be dynamic, highly organized, and an effective communicator. They should possess a diverse skill set and will play a crucial role as a key member of the President’s executive team. It is important to note that this role is distinct from that of a Chief Operating Officer. The new President & CEO will be responsible for recruiting a Chief Operating Officer within the next six months.

Requirements

At least 15 years of professional-level experience, including a minimum of 10 years managing large, cross-functional projects, budgets, and teams.
At least 8 years of demonstrated experience supporting a C-suite executive with significant management and strategic duties.
At least 8 years of demonstrated experience supporting board governance and relations duties.
Proven experience working with external partner organizations to develop project strategies, which involves building and leveraging relationships with culturally diverse entities.
Demonstrated capability to work effectively within a geographically distributed organization, and across internal departments.
Advanced analytical skills, along with strong problem-solving abilities (including issue identification and prioritization), communication, and presentation skills.
The ability to exercise sound judgment and make decisions based on timely and accurate analysis.
Advanced project-management, team management, and client-management skills.
Ability to achieve results with limited supervision.
Effective presentation design and delivery skills.
Excellent writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills.
Strong organizational skills and excellent attention to detail.
Ability to prioritize, multi-task efficiently, and respond to a high volume of ongoing requests in a timely fashion.
Ability to adapt and be flexible in a dynamic work environment.
Ability to work effectively with frequent interruptions required.
Able to handle frequently changing and/or unscheduled tasks with accuracy.
Proven ability to engage a diverse group of colleagues and stakeholders successfully.
Experience successfully managing key stakeholders and relationships.
Proven ability to collaborate across departments to implement processes and achieve results.
Track record of building and maintaining productive relationships with multiple stakeholders.
Proven ability to continually develop skills related to use of rapidly changing technology and administrative best practices.
Demonstrated competence using Zoom, MS Teams, and other video conferencing platforms in a professional setting.
Advanced knowledge of Microsoft Word, Microsoft PowerPoint, and Excel, and of project management tools (e.g., Monday.com), is required.
When working in the D.C. office, public contact and the ability to work successfully in close proximity to others is required.
When working off-site, the ability to work effectively in a remote environment, maintaining productivity and communications to meet deadlines and goals, is required.
Up to four days in the office per week will be required.
Some travel (~15%) is required.

Nice To Haves

Entrepreneurial spirit and skill set are a plus.
Familiarity with other software, including databases, is a plus.
Project management certification is a plus, but not a requirement.

Responsibilities

Support day-to-day activities of the President & CEO, including overseeing daily tasks, managing information flow, and acting as the primary contact point.
Serve as a representative of the President as needed, both internally and externally, proactively identifying solutions and promoting the President's agenda.
Ensure the President’s preparedness for all engagements by creating, editing, and/or collating briefings, talking points, call sheets, and other documents.
Act as a key thought partner to the President on strategic priorities, communications, and management strategies.
Prepare presentation materials for the President for executive team meetings, Board of Trustees meetings, NTHP all-staff meetings, and other engagements.
Staff the President as needed at events, meetings, and other in-person engagements.
Build operations infrastructure for the Office of the President, including tools and processes for calendar managing, tracking priorities, overseeing departmental budgets, and facilitating other administrative activities.
Structure and oversee management cadence to coordinate between the Office of the President and other critical functions.
Oversee management infrastructure to facilitate President’s coordination with the executive team, including setting meeting cadence and agendas.
Supervise two direct reports: Director of Presidential Office Communications and the Executive Assistant of the President.
Work closely with the future Chief Operating Officer and the executive team to align the Office of the President with strategic operational goals.
Scope, plan, and execute special projects and events owned by the Office of the President.
Engage consulting firms and assemble project teams to support Presidential priorities.
Scope and launch new, cross-functional initiatives with external partners.
Join the President in partnership and fundraising relationship-building, serving as a primary point of contact for strategic external relationships.
Track metrics and assess impact of activities for reporting and updates to the President.
Support President’s engagement with the Board of Trustees, including preparation for updates and committee meetings.
Collaborate across teams to lead project management and execution of quarterly Board of Trustees meetings.
Become proficient and knowledgeable in organizational governance, bylaws, and charter documents to lead and execute Board of Trustees management.
Collaborate with the executive management team to prepare quarterly written reports on organizational performance and impact.
Serve as the Presidential liaison to support the Board Chair, Vice President, and other Board of Trustees members.