Chief of Staff to CEO and President

Orca Bio•Menlo Park, CA

5h•$150,000 - $230,000•Onsite

About The Position

Orca Bio is a late-stage biotechnology company redefining the transplant process by developing next-generation cell therapies with the goal of providing significantly better survival rates with dramatically fewer risks. Orca Bio is at a transformative juncture, transitioning from a development-focused biotechnology company to a commercial-stage leader. To support this next phase of growth, we are seeking a highly organized, analytical, and hands-on Chief of Staff to the CEO and President. Operating at the intersection of leadership priorities, the Chief of Staff will help improve organizational effectiveness, facilitate cross-functional execution, and support the successful delivery of the company's most important strategic initiatives. This is a low-ego, high-impact role that requires someone who can seamlessly shift between long-term strategic thinking and immediate tactical execution. The ideal candidate excels at solving complex problems, coordinating across diverse stakeholders, and driving progress in situations where ownership spans multiple functions. The Chief of Staff is not a functional leader and does not assume decision-making authority over existing departments. Success in this role depends on influence, collaboration, and partnership with the Executive Team to improve alignment, communication, and execution across the organization.

Requirements

Bachelor's degree required
Minimum 5-8 years of professional experience in consulting, market research, business operations, strategy, or a related field, with direct experience in the biotechnology, healthcare, or pharmaceutical industry.
Demonstrated ability to manage complex cross-functional initiatives involving multiple stakeholders and competing priorities.
Highly analytical, combining humility, sound judgment, and a relentless focus on execution.
Exceptional written communication and presentation development capabilities.
Proven ability to build relationships across all levels of an organization.
Highly organized with strong project management skills and attention to detail.
Comfortable operating in both strategic and highly tactical environments.
Demonstrated sound judgment, professionalism, discretion, and a strong sense of ownership.

Nice To Haves

advanced degree in science or business is a plus.

Responsibilities

Manage a diverse portfolio of executive requests, operational priorities, and strategic initiatives.
Coordinate preparation for executive meetings, Board of Directors meetings, and key business reviews, ensuring discussions remain focused on decisions, risks, and priorities.
Synthesize information from across the organization and prepare executive communications, presentations, and decision-support materials.
Serve as a coordination point between the CEO, President, and other Executive Team members by facilitating communication, tracking key actions, and supporting follow-through on agreed priorities.
Support special initiatives and operational needs that do not naturally fall within a single functional area.
Coordinate cross-functional initiatives sponsored by the CEO or President, working closely with functional leaders to drive alignment and execution.
Support strategic planning efforts by gathering information, developing analyses, and preparing materials for leadership discussions.
Track progress against company priorities and provide visibility into major milestones, risks, and decisions.
Develop executive presentations and analyses to support leadership reviews, and strategic decision-making.
Support the evolution of operating rhythms, communication processes, and planning mechanisms as the company transitions to a commercial-stage organization.
Help establish scalable processes and operating frameworks that improve organizational clarity, alignment, and execution efficiency.
Identify opportunities to improve collaboration, decision-making, and information flow across teams.
Support initiatives that strengthen organizational effectiveness, culture, and employee engagement.