CHIEF INTEGRATED FACILITIES MANAGEMENT

State of careers Rhode Island

16h•$131,188 - $150,262•Onsite

About The Position

GENERAL STATEMENT OF DUTIES: To assist the Division Director in identifying opportunities to enhance the mission of the Division of Capital Asset Management & Maintenance (CAMM) to consolidate facilities maintenance and management across the state; to develop and implement strategic initiatives that add value to the division’s work by working with agency heads across the state; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a superior with latitude for the exercise for independent judgement; work is reviewed for conformance to instructions, plans and goals. SUPERVISION EXERCISED: As required, plans, supervises and reviews the work of division staff with regard to delivering superior customer service.

Requirements

A thorough knowledge of general building operating and construction as it relates to facilities management functions; a thorough knowledge of the materials and equipment used in building operating and maintenance; a thorough knowledge of process improvement, facilities management, change management, and organizational development; the ability to assist in the formulation of agency policy and programs and develop policies and procedures to improve services and implement change; the ability to deal effectively with superiors, subordinates, vendors, and contractors; the ability to conduct trainings and prepare and deliver presentations to a variety of audiences; the ability to effectively supervise staff as required; the ability to use computer-based data systems; the ability to prepare reports and conduct studies and surveys as needed; and related capacities and abilities.
Graduation from a college of recognized standing with specialization in Risk Management, Facilities Management, or a closely related field.
Considerable employment in a responsible managerial position in the field of facilities management and maintenance including responsibility for organizational development and change management.
Any combination of education and experience that shall be substantially equivalent to the above education and experience.
Experience conducting risk management strategy, organizing enterprise-level priorities and positioning with respect to marketing insurance policies for large-scale public sector entities like state government.
Experience managing vendors like third party administrators and brokerage services at an appropriate scale.

Nice To Haves

Practice with vendor contract reviews and familiarity with the State's purchasing requirements, as well as existing State systems, is a plus.

Responsibilities

To assist the Division Director in identifying opportunities to enhance the mission of the Division of Capital Asset Management & Maintenance (CAMM) to consolidate facilities maintenance and management across the state.
To develop and implement strategic initiatives that add value to the division’s work by working with agency heads across the state.
To serve as a primary agency liaison with key informants and stakeholders involved with an enterprise-wide governance council that is charged with planning and implementation of facilities maintenance consolidation strategies that will potentially span all three branches of government.
To work with superiors to establish and maintain a communication system with tenant agencies of those buildings under CAMM management and convene the liaisons on a regular basis, alert them about issues of concerns, projects taking place in the building, policies and procedures regarding building emergencies-fire drills, weather event warnings, etc.
To ensure that all client agencies are connected to and trained in the usage of the capital asset management information system that facilitates agencies making requests for assistance.
To be responsible for overseeing customer service and conducting periodic surveys and focus groups to get feedback from agencies as to the level and effectiveness of service delivery from CAMM.
To serve as the lead by working with superior(s) to negotiate, on an agency by agency basis, Service Level Agreements that outline specific services to be delivered by CAMM and the commensurate costs for those services to which the agency and CAMM agree.
To serve as the primary point of contact in assuring and measuring customer service delivered by the division.
To be responsible for the ongoing assessment of what is being accomplished against established goals and objectives and recommend new initiatives to support continuous improvement in the area of facilities management and maintenance across the state.
To undertake an assessment of facility security and to develop security standards and protocols across the state.
To work with the Capital Police as well as state and local police on building/property matters.
To conduct trainings and prepare and deliver presentations to a variety of audiences.
To prepare reports as directed.
To do related work as required.
This position will serve as the State's Enterprise Risk Manager. The purview includes strategic oversight of risk related to State-controlled assets, including facilities and fleet, and the associated exposure to ongoing liability.
The Risk Manager will oversee risk transfer in vendor contracting (with the exception of IT, which will be handled collaboratively with the leadership of ETSS), make determinations about levels of coverage for policies and contracts, and advise on the State's positioning in the market.
The Risk Manager will serve as the primary point of contact to train, guide, support agency-level and other stakeholder decisions about contract risk, insurance coverages, and asset/ liability concerns, largely in concert with Department of Administration Legal and others.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
A new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

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