Chief Financial Officer

Rooftop of Virginia•Galax, VA

59d

About The Position

The Chief Financial Officer (CFO) is responsible for ensuring the efficient operation of the organization’s finances. This includes planning, preparing, and monitoring the annual budget; managing all grant accounting, compliance, and financial reporting; revenue and cash management; general ledger account reconciliation and maintenance; all payroll and benefits; accounts payable; tax reporting; serving as Custodian for Petty Cash expenditures/reconciliations; and maintaining/updating the organization’s inventory. The CFO shall prepare and recommend financial policies and procedures to the Chief Executive Officer and Board of Directors. The CFO demonstrates leadership skills necessary for effective management of the Finance Office, is a member of the Senior Management Team, exercises discretion and independent judgment with respect to matters of significance, carries out major assignments in conducting the operations of the organization, and performs work that affects business operations to a substantial degree. The role works toward achieving ROMA goals.

Requirements

Must be a certified public accountant or has, at a minimum, a baccalaureate degree in accounting, business, fiscal management, or a related field.
Prefer a minimum of three years experience (preferably in a non-profit, fund accounting field).
Prior supervisory experience preferred.
Comply with all background checks required by the program.
Valid Virginia Driver’s Licenses may be required.

Responsibilities

Plans, prepares and monitors budgets, working closely with Program Directors and CEO during annual budget planning/preparation and periodic budget modification; verifies accuracy of budgets; submits budgets and budget modifications to funding source in a timely manner; enters all budgets in the accounting system and monitors expenditures; and informs Chief Executive Officer of any issues that impact the programs.
Manages all grant accounting, including maintaining a list of accounting codes, maintaining general ledger accounts, verifying balances on trial balances and bank balances monthly, operating an appropriate accounting software system that can adequately track expenditures in the fund accounting system, receiving/providing training on operation of system, and recommending additional software purchase to Chief Executive Officer.
Ensures compliance and financial reporting by reviewing, maintaining, and understanding all grant, contract, Memorandum of Understanding requirements; making timely and accurate reporting to the Board of Directors; ensuring that reports are made to the funding source as required; preparing internal reports requested by the CEO; preparing all preliminary worksheets or documentation needed by the auditor and/or monitors; maintaining leases, agreements, financial procedures and blank forms; preparing bid process for audit services for review by the Board of Directors; providing any on-site assistance or documentation during the course of the audit; preparing the indirect cost plan for review and approval by the CEO and Board of Directors to be submitted to appropriate funding source annually; and recommending financial accounting policies and procedures to CEO and Board of Directors.
Manages revenue and cash management, ensuring that all organization’s revenues are billed and received in a timely manner, ensuring that there is adequate cash flow, and accounting for all agency revenue and cash separately by funding source/programs.
Performs general ledger account reconciliation and maintenance, verifying the balance sheet accounts periodically and verifying the accounts in relation to bank statements monthly.
Performs and/or supervises all payroll and benefits, ensuring that an up-to-date list of employees is maintained, including address, payroll deductions, and pay rates; ensuring that payroll is completed in an accurate and timely manner; ensuring that all payroll records are accurate with full documentation; becoming knowledgeable in all aspects of FMLA, COBRA and other related issues that impact payroll; and monitoring all leave accruals on a quarterly, if not monthly, basis.
Performs and/or supervises accounts payable activities, preparing or ensuring that all payments are made in a timely manner; ensuring that bank reconciliations are done in a timely manner; ensuring that staff verifies accuracy and validity of invoices from Program Directors; training the Program Directors in proper invoice coding; monitoring Accounts Payable checks; reconciling Accounts Payable account; and ensuring there are proper signatures on checks prior to distribution.
Prepares timely tax reporting, preparing and/or overseeing all required tax reporting in a timely manner; and answering any questions from the Auditor on the 990.
Serves as Custodian for Petty Cash expenditures/reconciliations, ensuring proper petty cash requests are authorized by Program Director and do not exceed amount allowed by Board policy; issues petty cash; receives receipts for petty cash expenditures within time period required; and reconciles petty cash as needed.
Maintains/updates agency inventory, ensuring that any item purchased that is defined by the funding source is properly procured and documented with payment; ensuring that any item defined as fixed assets by the funding source is assigned an inventory number; and ensuring that a physical inventory is conducted every two years.
Provides adequate supervision and training to staff, properly training staff in his/her role; coaching and mentoring staff; monitoring and sampling employee’s work habits and attitudes and paperwork on an on-going basis; conducting introductory and annual performance appraisals; working with staff to develop employee development plans; conducting annual performance and probationary evaluations based on quantifiable and objective criteria, utilizing agency forms and checklists designed for evaluations; authorizing any workshops, webinars, classes that will improve the employee’s skills, knowledge and/or performance; troubleshooting for all Information Technology issues; receiving and dispensing IT problems to the IT Service Contractor; and handling minor email and computer issues.