Chief Financial and Operations Officer (EMS BAND 3)

State of Washington•Thurston County – Olympia, WA

3d•Hybrid

About The Position

The Chief Financial & Operations Officer (CFOO) provides leadership and oversight for DSB’s effective operations (fiscal, purchasing and procurement (including contracting), records management, risk management/safety, business systems administration and facilities) for the Independent Living, Vocational Rehabilitation, Youth Services, and Business Enterprise programs within the agency. This position utilizes leadership and oversight to ensure all programs in agency are aligned with fiscal and operational policy, process and controls for secure operations under federal and state grant structures, and for optimal service delivery that meets the needs of the agency customers. The CFOO position supports the agency mission by ensuring proper use of state and federal resources. This role has strategic accountability and long-range planning for agency operational and fiscal matters and is expected to be strategic in maintaining continuity and effectiveness of agency system-wide operations. Responsibilities include consulting, researching, educating around and forecasting impact of legislative and policy issues as well as the creation and implementation of policies regarding agency operational and financial matters. This position provides technical assistance to ensure the agency is able to provide necessary services within compliance with federal fiscal and grant regulations and state requirements. The incumbent is responsible for assessing, managing, and mitigating risk to the agency and its operations, and is also accountable for improving external and internal communications and information sharing; and assuring the DSB workforce has the tools to accomplish program goals and activities that protect and improve the independence, inclusion and economic vitality of people with visual disabilities in the State of Washington. Budgetary responsibilities include direct management of agency fiscal processes for biennial budget (primarily through federal grants) of approximately $40 million. Developing background justification and analysis of fiscal impacts for agency's legislative decision packages and tracking annual program spending and provide spending forecast for all agency programs.

Requirements

Bachelor’s degree in accounting, Business Administration or related field required
Demonstrates strong leadership skills with ten (10) years supervisory experience managing different skill levels
Five (5) years’ experience in business planning and strategic planning
Five (5) years’ experience performing complex financial analyses
Ability to understand, interpret and apply Generally Accepted Accounting Principles (GAAP)
Experience with grants management and technology-enabled operations/accounting systems
Experience with risk management
Ability to apply and communicate state and federal fiscal rules
Strong collaboration skills, and ability to work in a team environment as part of the Executive Team, and with internal/external customers
Strong written and verbal communications skills with the ability to communicate complex technical topics to diverse audiences
Ability to manage multiple projects or assignments at the same time
Ability to identify issues, analyze and provide multiple solutions and impacts
Worked for small organizations that typically fill multiple generalized roles rather than narrow specialized roles
Ability to make data driven, defensible recommendations and decisions
Ability to understand and think big picture, also skilled at being detail oriented (Entire Picture)
Proficient in Microsoft Office products and the ability to quickly learn internal business systems
Advanced skills in Excel
Ensures Accountability- Takes responsibility for decisions, actions and failures.
Manages Complexity- Acquires data from multiple and diverse sources when solving problems.
Financial Acumen- Identifies and monitors key financial indicators to gauge performance, identify trends, and suggest strategies that can impact results.
Collaborates- Works cooperatively with others across the organization to achieve shared objectives.
Plans and Aligns- Sets objectives to align with broader organizational goals.
Communicates Effectively- Articulates messages in a way that is broadly understandable.
Optimizes Work Processes- Identifies and creates the processes necessary to get work done.
Commitment to a Respectful Workplace
Self-Awareness
Cultivates Mutually Beneficial and Trusting Strategic Partnerships
Excellence and Allyship
Measuring for Success and Improvement
State of Washington Employees contribute to ensuring services, programs, workplaces, and interactions are responsive, respectful, accessible, and effective to the people and communities we serve.
Take action to learn and Grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities.
Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.
Must pass a federal and statewide background check

Nice To Haves

Master’s degree in public administration, business administration or related field
Experience with state automated financial systems; procurement; and federal grant compliance, prefer advance level
Four (4) years' executive level experience
Four (4) years' experience managing complex federal and state grants
Experience with Vocational Rehabilitation Federal grants
Experience and alignment with philosophy of disability & independent living
Mission driven, government or non-profit experience preferred

Responsibilities

Serve as the agency’s key operations and fiscal strategic advisor and decision-maker as part of the Executive Management Team
Support and enrich agency mission, vision, and cultural values
Facilitate clear communications and information among all levels of the agency
Model and uphold expectations of the highest standards of personal/professional ethical conduct and respectful communication
Strategic planning, forecasting and analysis of the agency’s strengths, gaps, opportunities and challenges
Collaborate to align the agency’s mission, goals, budget, and planning with the federal and state current strategic direction
Ensure program staff understand each other’s and their own inter-connected placement and impact
Support and promote processes for cross training and knowledge transfer
Develop a work environment
Establish, refine and implement policies and management actions
Ensure utilization of clear language
Oversee internal control processes
Provide for training
Provide leadership to the agency’s systematic process improvement efforts
Collaborate amongst Executive Management Team to foster agency change management and facilitate agency staff through change
Ensure effective inter-agency business relationships and activities
Point of contact for any external audit activity
Keep agency staff up-to-date of local and national trends and methods
Support the state’s workforce goals
Actively model and promote the goals and objectives of the state.
Foster agency collaboration and teaming for all colleagues, new applicants and agency customers
Supervise and provide coaching
Guide the strategic and tactical development, maintenance, and implementation of fiscal, purchasing and procurement/contracting
Provide strategic financial leadership
Ensure Executive Management Team is informed
Provide in-depth and timely analysis
Lead the agency’s fiscal long-term strategic planning activities
Ensure accuracy and timeliness of fiscal forecasting
Oversee long-term planning, tracking and communication of agency budget
Ensure appropriate and optimum use of the organization’s resources in alignment with executive direction
Ensure short- and long-term fiscal stability
Collaborate to strategize and develop new funding streams
Implement streamlined processes
Create contingency plans to mitigate risk
Ensure compliance with federal grant and state/local fiscal compliance and reporting requirements
Provide for required check and balance in fiscal processes
Ensure timely and accurate completion of required fiscal reports
Oversee applicable state rules align with federal compliance requirements
Oversee contracting and procurement compliance
Ensure procurement processes maximize utilization
Lead the Legislative budget development process
Provide technical assistance in development of proposed agency decision packages
Consider risk mitigation
Ensure quarterly performance data collection, analysis and reporting
Develop and implement systems for ensuring nimble response to changes
Oversee development of needed fiscal processes, procedures, and internal controls
Anticipate and mitigate fiscal risks
Identify and develop fiscal opportunities
Identify, analyze and resolve local and agency-wide fiscal and procurement issues
Provide leadership and guidance for agency operations
Oversee agency Business Systems Administration team’s requirements and activities
Lead strategic planning in supporting agency data needs
Ensure required reporting are completed with accuracy and timeliness
Support team’s technical assistance efforts
Provide leadership for agency risk management
Ensure risk management is addressed in agency’s strategic planning
Coordinate communications of risk items
Lead agency records management efforts
Lead efforts to develop and maintain policy, procedures, technical assistance and internal controls to ensure accurate records
Oversee agency facilities requirements and activities
Lead strategic planning in use of facilities
Ensure required reporting are completed with accuracy and timeliness
Secure technical assistance
Provide leadership to One Washington
Provide technical assistance to Business Enterprise Program (BEP) activities
Provide leadership to agency inventory processes
Ensure compliance