Chief Deputy of Operations

US District Courts, Northern District of California • San Francisco, CA

15h • Onsite

About The Position

The Chief Deputy of Operations is a senior executive-level position reporting directly to the Clerk of Court. This role regularly interacts with federal judges, high-level officials, court staff, litigants, members of the bar, and the public, and is responsible for the management and administration of court operations. The Chief Deputy of Operations provides strategic leadership and oversight of the Clerk’s Office Operations Department, which consists of approximately 75 staff members 10 supervisors and managers across four court locations. The Operations Department includes case processing (intake, docketing, & quality control), records management, attorney admissions, courtroom operations (courtroom deputies, interpreters & court reporters), and jury administration. The Chief Deputy of Operations is responsible for statistical analysis and reporting, oversight of the electronic case assignment system, the non-technical aspects of the case management and electronic filing system (CM/ECF), maintenance of the local rules, and application of the national and local policies, the Federal Rules of Procedure, and Local Rules. The Chief Deputy of Operations serves as a liaison to the Administrative Office of the U.S. Courts, the Ninth Circuit, and other courts and court units and federal agencies regarding operations functions; analyzes and interprets legislation, Administrative Office directives, court rules, and orders affecting the work of the Clerk’s Office and establishes operating guidelines to implement procedures, methods, and other work-related changes. The Chief Deputy of Operations manages organizational assessment and strategic planning for the Operations Department, develops and implements policy and procedure, and, together with the Chief Deputy of Administration, participates in the overall management of the Clerk’s Office. In the absence of the Clerk, the chief deputies assume the duties and responsibilities of the Clerk. The Chief Deputy of Operations, together with the Chief Deputy of Administration, the Director of IT, and the Clerk of Court, serves on the Clerk's Office Senior Management Team.

Requirements

• Bachelor's Degree in judicial, public or business administration, political science, criminal justice, law, management or related field from an accredited university.
• A minimum of six years of substantial and progressively responsible management experience in court management and operations, or in a similar working environment, in which they have gained a thorough understanding of judicial organizations, including the administration of automated case records management
• A sound background in human resource management, planning, and project management.
• Strong oral and written communication skills
• Strong interpersonal, problem-solving, and conflict resolution skills
• Strong organizational leadership skills
• The capability of proposing and implementing innovative solutions to facilitate organizational change.
• Proficient in key business software applications like Word, Excel, and PowerPoint
• Possess a working knowledge of document management principles.

Nice To Haves

• Court administration experience is highly desirable.
• Managerial experience in a court environment
• Courtroom technology planning skills
• An understanding of electronic case docketing.
• The ability to balance varying workload responsibilities, and deadlines, with a demonstrated commitment to fostering a supportive and harmonious team environment.
• The skills to be a mature leader, a motivator, a good steward of resources, possess tact, good judgment, and initiative, be highly organized, and consistently maintain a professional appearance and demeanor.
• Candidates with a Juris Doctor or a master’s degree from an accredited institution, supported by progressive leadership experience, are strongly encouraged to apply.

Responsibilities

• Promoting Clerk’s Office goals and objectives
• Providing leadership for Operations staff through coaching, mentoring, training, providing resources, giving guidance and feedback, and facilitating constructive communication
• Overseeing performance management and strategic planning for the Operations Department
• Analyzing and interpreting caseload trends and statistics to help the court identify challenges and opportunities
• Proposing, developing, communicating, and evaluating operations policies and procedures to enhance the productivity and effectiveness of the court
• Developing effective working relationships with judges and with appropriate individuals at the Administrative Office, the Federal Judicial Center, other federal courts and court units, the bar, government agencies, and the public
• Advising the Clerk and the Court regarding the potential impact on court operations of rule and policy changes
• Collaborating with key IT and operations staff to increase the court’s operating effectiveness through the use of technology; recognizing the potential for improving processes through existing technical resources, and staying abreast of emerging technologies; assisting in planning for future technology needs, and coordinating plans with anticipated workload trends and customer needs
• Preparing comprehensive memoranda, reports, and correspondence
• Drafting administrative orders, and proposing procedures and local rules
• Assisting with Continuity of Operations planning and implementation
• Assessing Operations Department staff needs and providing input to the Chief Deputy of Administration in preparing the annual Clerk's Office budget
• Special projects and assignments for the Clerk
• Representing the Clerk at designated meetings

Benefits

• The U.S. District Court is part of the federal Judicial branch of government and is independent of the Executive and Legislative branches.
• The court sets its own employment policies including remote work and performance management, while also valuing employees' individualism and continuing to strive towards a diverse, equitable and inclusive workplace.
• Judicial Branch employees are "at will” employees and are not subject to the employment regulations of competitive service.
• Judiciary employees are entitled to benefits.
• For more information about federal court benefits, please visit: www.uscourts.gov/careers/benefits .

What This Job Offers

• Job Type: Full-time
• Career Level: Senior