Charitable Giving Assistant - YMCA of the North Shore

YMCA OF THE NORTH SHORE INC•Beverly, MA

5d•$17 - $19•Onsite

About The Position

Support a Mission. Strengthen a Community. Make Every Detail Count. Are you highly organized, creative, and passionate about making a difference? Do you enjoy coordinating projects, managing data, supporting events, and creating engaging communications? If so, we'd love to have you join the YMCA of the North Shore as our Part-Time Charitable Giving Assistant. As a member of our Charitable Giving team, you'll provide essential operational, communications, data management, and event support that helps advance our fundraising efforts and strengthen our impact throughout the community. Working collaboratively with the Charitable Giving, Marketing, Finance, and local YMCA teams, you'll help ensure fundraising campaigns, donor stewardship initiatives, and special events are executed accurately, efficiently, and on schedule. If you're someone who enjoys balancing creative projects with administrative work and takes pride in keeping projects organized from start to finish, this is a great opportunity to grow your skills while supporting a mission-driven organization.

Requirements

High school diploma or equivalent required; some college coursework, an Associate's degree, or equivalent professional experience preferred.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent written, verbal, and interpersonal communication skills.
Proficiency with Google Workspace, Microsoft Office, Canva, and Adobe Creative Suite preferred.
Experience with donor management databases, fundraising software, or event management platforms is a plus.
Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment.
Strong customer service skills with the ability to build positive relationships with donors, volunteers, vendors, and internal staff.
Ability to work both independently and collaboratively as part of a team.
Passion for the YMCA's mission and commitment to the core values of Caring, Honesty, Respect, and Responsibility.

Nice To Haves

some college coursework, an Associate's degree, or equivalent professional experience
Proficiency with Google Workspace, Microsoft Office, Canva, and Adobe Creative Suite
Experience with donor management databases, fundraising software, or event management platforms

Responsibilities

Maintain accurate constituent records within Raiser's Edge NXT, including actions, notes, proposals, attachments, next steps, completion dates, addressees, salutations, deceased records, and duplicate management.
Complete data validation, list management, and constituent matching projects using Raiser's Edge and Daxko.
Track donor, sponsor, and stewardship activities to help ensure timely follow-up and fulfillment.
Create draft flyers, posters, event materials, QR codes, and fundraising collateral using Canva while following YMCA brand standards.
Draft and proofread fundraising campaigns, event communications, and marketing materials for clarity, consistency, and accuracy.
Develop draft email templates and branch-specific communications using platforms such as Daxko Engage for review and approval.
Build and maintain fundraising and event registration pages using platforms such as OneCause and Race Roster.
Coordinate sponsor recognition by gathering logos, managing proofs and approvals, tracking production, and ensuring sponsorship commitments are fulfilled.
Support event planning and logistics as part of a collaborative departmental event team.
Monitor project timelines, approvals, deadlines, and follow-up tasks across fundraising campaigns, stewardship initiatives, and donor recognition activities.
Partner with Charitable Giving, Marketing, Finance, vendors, and local YMCA teams to support fundraising initiatives.
Manage multiple projects simultaneously while maintaining excellent attention to detail and meeting deadlines.
Exercise sound judgment, initiative, adaptability, and strong organizational skills in a fast-paced environment.