Charitable Agreement Coordinator

ASU Foundation for A New American University • Tempe, AZ

1d

About The Position

The Charitable Agreement Coordinator reports to the Charitable Agreement Manager at ASU Foundation (ASUF). This role receives, processes, distributes, and tracks gift and grant agreements and supports the Charitable Agreements team with agreement review, research, and database management. The coordinator works with ASU and ASUF stakeholders to prepare and finalize agreements and related documentation, while ensuring alignment with University and Foundation policies and practices. The role also maintains agreement records and databases, researches finance and donor records, responds to account and agreement requests, and assists with new account requests and opportunity numbers.

Requirements

• Associate degree in Business, Nonprofit Management, Law Studies, or a related field, or a combination of education and experience commensurate with the duties.
• Two years of experience in an administrative capacity, particularly in contract management, document development, and/or technical writing, or a combination of education and experience commensurate with the duties.
• Excellent drafting, proofreading, and editing skills, with precise attention to detail.
• Ability to work independently and as part of a team.
• Ability to navigate complex environments with evolving priorities and communication plans.
• Knowledge of Microsoft Office Suite, including Word, Excel, Access, and PowerPoint; comfort with database applications and MS Teams.
• Knowledge of SharePoint and OneDrive, including use of document-sharing links.
• Knowledge of DocuSign and facilitating signatures.
• Ability to communicate effectively in person, in writing, by phone, and in virtual meetings.
• Strong time-management and prioritization skills, with the ability to multitask.
• Problem-solving ability, initiative, and flexibility in setting priorities.
• Ability to manage complex situations involving numerous and sometimes competing constituencies.
• Ability to represent the institution well and advocate for ASU’s vision as the New American University.
• Highly organized and able to handle multiple projects.

Nice To Haves

• Bachelor’s degree in Business, Nonprofit Management, Legal Studies, or a related field.
• Certification as a Paralegal Professional, such as CP, APC, PP, ALP, PLS/CLP, or LDA.
• Experience writing, reviewing, or serving as a granter in the nonprofit or government sector.
• Experience in database management using QuickBase, Salesforce, or Workday.

Responsibilities

• Support the Charitable Agreements team in preparing and reviewing documents for accepting and closing new gifts, grants, and philanthropic commitments to ASUF for ASU’s benefit.
• Assist development officers with creating, reviewing, and revising gift and grant agreements and related documents, including drafting, proofreading, tracking, scanning, preparing documents for signature, and distributing them.
• Work with ASU and ASUF stakeholders to process gift and grant agreements, letters of intent, amendments, modifications, and related documentation.
• Support development and implementation of best practices for processing gift and grant documentation.
• Partner with ASU Knowledge Enterprise, Research Advancement, ASU Foundation development officers, and other organizational representatives to improve internal efficiencies, clarify gift criteria and fiscal management, and provide donors with an optimal agreement experience.
• Ensure processes and gift and grant agreements align with University and Foundation policies and practices.
• Maintain gift and grant agreement records and databases, including entering, distributing, and reporting on records and maintaining electronic agreement files.
• Research finance and donor records for account history and endowment cleanup accounts.
• Prepare and ensure proper execution of administration documents, donation advisements, miscellaneous forms and summaries, agreement cover pages, documents for final signatures, and other relevant documentation.
• Respond to ad hoc account and agreement requests, including requests for clarification of donor intent, gift status, gift validation and usage, and related information.
• Assist with new account requests and opportunity numbers, as appropriate.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401(k) plan with matching employer contribution.
• 22 days of vacation time.
• 11 holidays, including the employee’s birthday.
• Parental leave.
• Significant tuition reductions.
• Professional development opportunities; employees are encouraged to explore new interests across the organization.
• $30 bi-weekly cell phone reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree