Charitable Activities Coordinator (Hybrid)

Shriners Children's • Tampa, FL

16h • Hybrid

About The Position

The Charitable Activities Coordinator, Community & Group Fundraising, is responsible for the general accounting related activities and compliance of Shrine charitable activities hosted by Shrine Temples, Clubs, and Units, benefiting Shriners Children’s™. This role manages the full financial cycle of event transactions, including review and approval of submissions, recording and reconciliation of revenue and expenses, proper fund allocation, approvals, and documentation in accordance with organizational policies. The Coordinator will possess accounting experience as well as experience working within a fundraising/philanthropic environment. Both of these requirements are critical to success within this role. This is a hybrid position with a mix of working remote as well as onsite at our Corporate Headquarters in Tampa, FL on a weekly basis, with the anticipation of working at least 3 days per week in the office.

Requirements

• Minimum of 2 years’ Accounting / accounting systems and Customer Service experience.
• Working knowledge of fundraising, including third-party fundraising.
• Proficiency with computers including using automated tools and software applications including MS Office Suite
• Must be able to respect confidentiality and maintain courtesy with a variety of constituents.
• Associate's degree in Business, Accounting or a related field required - or equivalent professional experience in lieu of degree

Responsibilities

• Serve as a primary point of contact for event organizers, providing timely customer support, clear communication, and operational guidance to enhance the overall experience.
• Help maintain compliance with organizational policies and fundraising requirements.
• Encourage and drive the adoption and use of peer-to-peer fundraising tools and program support software among organizers to maximize engagement and fundraising results.
• Oversee Shrine Hospital Patient Transportation Fund process including approvals, permissible uses, retention requests and ensure proper letters, necessary paperwork, and past due event follow-up is complete.
• Communicate with the Special Purpose Funds Committee and Shriners International Leadership to efficiently process requests, obtain approvals, and secure necessary signatures.
• Assist in documenting and improving operational procedures for fundraising and charitable activities.
• Draft forms, procedures, and letters to support Temple and Shrine Hospital Patient Transportation Fund requests with leadership.
• Deliver training and guidance as needed to ensure fundraisers understand processes and procedures.
• Support the collecting and organizing of information to ensure compliance, support audits, and facilitate financial reviews of charitable funds and support the daily/monthly reconciliation and close processes.
• Manage requests for temples to purchase vehicles to support patient transportation needs.
• Provide professional assistance in the conduct of audits and investigations of charitable funds from fraternal entities.

Benefits

• medical coverage on their first day
• 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service
• paid time off
• life insurance
• short term and long-term disability
• Flexible Spending Account (FSA) plans
• Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected
• tuition reimbursement
• home & auto
• hospitalization
• critical illness
• pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree