Change Order Admin
JRM Construction Management, LLC•New York, NY
•$67,000 - $75,000•Hybrid
About The Position
Cost Control at JRM is seeking a Change Order Admin to join their team. The admin will serve as the point of entry for all Work Orders and Extras for the Change Order Department.
Requirements
- Experience in an administrative support role in a fast-paced office setting is ideal
- Excellent organization and attention to detail skills
- Strong written and verbal communication skills
- Adaptability in a fast-paced and ever-changing environment
- Microsoft Office (Word, PowerPoint, Excel, and Outlook)
Responsibilities
- Serve as point of entry for all Work Orders and Extras for the Change Order Department
- Perform data processing of change orders, including scanning, filing, and distributing drawings/sketches in an electronic version.
- After applications are approved; create Lien Waivers and distribute to Subcontractors
- Track receipt of Original Lien Waivers and other pertinent documentation
- Enter information into Timberline; Create Client Change Requests, Subcontracts, Subcontractor Change Orders and Purchase Orders
- Verify supporting documentation (Back-up)
- Verify and document Subcontractor paperwork (insurance certificates, Lien Waivers, Signed Subcontracts)
- Communicate with Field Supervisors as needed
- Manage project documentation
- Create and assemble new job files while maintaining existings
- Printing and distribution of Work Order email attachments
- Track and document problem Work Orders
- Enter Work Orders and Recaps
- Track new jobs for subcontractor contact information changes
- Generate outstanding proposal reports
- Contact subcontractors for missing proposals
- Report and coordinate with Cost Managers
- Entering & Reviewing Work Orders and Recaps as well as tracking and documenting problem Work Orders
- Confirm reason for Change Order voids and alert Purchase Order Department.
- Review subcontractor values on Change Orders and confirm with PM/PD for subcontractor agreement
- Confirm moves or changes in values with accounting
- Create Change Orders and Purchase Orders in emergency situations
- Review PM Aging Extra reports and report any discrepancies to Director of Field Operations
- Manage and maintain new job folder data requirements
- Processing all purchase orders
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
