Centralized Staffing and Scheduling Coordinator - Richmond Health Source Shared Services

Bon Secours Mercy Health • Richmond, VA

5d • $20 - $30

About The Position

The Centralized Staffing and Scheduling Coordinator performs scheduling, staffing, and timekeeping responsibilities for designated work areas. The role creates and edits schedules, fills open shifts, manages timecards, and mobilizes staff for daily needs arising less than 24 hours before a shift, including cancellations, flexing, floating, and unplanned shift vacancies. It also maintains unit and department schedules using an electronic staffing system and communicates with multiple stakeholders and leaders.

Requirements

• One year of experience with staffing and scheduling software.

Nice To Haves

• Associate degree in business, data management, or a related field.
• Previous experience in a healthcare setting.

Responsibilities

• Create and edit nursing department schedules in the electronic scheduling system according to hospital policies, procedures, and guidelines, and assign specialty roles based on unit needs.
• Prepare accurate daily and shift schedules reflecting forecasted needs in collaboration with nurse managers.
• Approve or deny schedule requests based on skill mix and unit needs, communicating with unit managers as appropriate.
• Balance and publish schedules at the end of the self-scheduling period, determine role vacancy rates, and post incentive shifts according to ministry policy.
• Adjust schedules to meet staffing needs by acquiring additional personnel or reducing scheduled staff, and contact available staff to fill open shifts.
• Determine complex department staffing needs within 24 hours of a shift, arrange appropriate coverage in the technology, and communicate with units.
• Receive sick-call notifications and manage unplanned shift vacancies; assess system-wide staffing needs and use technology to fill shifts while minimizing fiscal impact.
• Maintain unit and department schedules in the electronic staffing system and communicate critical or immediate staffing needs to nurse managers or their designees.
• Approve or deny timecard requests and attestations, communicating with unit managers as appropriate.
• Prepare timecards for manager approval by reviewing and resolving exceptions.
• Maintain staffing records, files, and reports, and distribute reports to appropriate leaders as directed.
• Assist with allocation of agency resources and other duties related to contract labor.

Benefits

• Competitive pay, incentives, referral bonuses, and a 403(b) with employer contributions when eligible.
• Medical, dental, vision, and prescription coverage; HSA/FSA options; life insurance; mental health resources; and discounts.
• Paid time off, parental and FMLA leave, short- and long-term disability, and backup care for children and elders.
• Tuition assistance, professional development, and continuing education support.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed