Central Stores Inventory Lead

Ogden City Corporation•Ogden, UT

4d•$24 - $34•Onsite

About The Position

The Central Stores Inventory Lead performs routine-difficulty work receiving, storing, and issuing materials, tools, supplies, and equipment, and inputs, sorts, prioritizes, and assigns work orders to fleet mechanics. The position receives direct supervision from the Assistant Fleet and Facilities Director or the Fleet, Facilities, & Central Stores Director. The role supports inventory management, procurement, record keeping, and communication with city departments and suppliers. It also assists with coordinating fleet repairs and maintenance, including communicating repair and parts-order status, maintaining the Preventative Maintenance Calendar, and notifying equipment operators when vehicles are ready for pickup. Attendance and punctuality are essential. The employee works with coworkers and supervisors, communicates in person with the public during office hours, and uses on-site equipment.

Requirements

At least two years of experience as an automotive parts or warehouse person, at an automotive parts outlet, or in a plumbing-supplies and electrical-parts supply warehouse.
High school diploma or equivalent.
Possession of, or ability to obtain, a valid Utah driver's license.
Complete NIMS IS100 and IS700 within three months of hire.
Obtain forklift certification within 30 days of hire.
Knowledge of automotive, construction, and building trades; automotive, plumbing, and electrical parts; parts ordering and receiving; computerized parts inventory; inventory management; storekeeping; record keeping; municipal-service materials and equipment; municipal purchasing laws and regulations; office procedures and equipment; and mathematical principles.
Basic knowledge of reading, spelling, arithmetic, computers, and basic office machines.
Ability to communicate effectively orally and in writing, maintain accurate records, evaluate product quality and price, interpret and apply municipal purchasing policies, type at a speed necessary for successful job performance, and work independently without supervision.
Ability to establish and maintain effective working relationships, comply with city policies and safety requirements, and maintain the mental, sensory, and physical capacity needed to perform assigned duties and operate equipment.
Attendance and punctuality are essential; the role requires in-person communication with the public during office hours and use of on-site equipment.

Nice To Haves

Two years of technical purchasing or buying experience.
Specialized training in purchasing, buying, or a related field.
Experience as a mechanic or machinist.
Any combination of experience and education likely to provide the required knowledge and abilities may qualify.

Responsibilities

Receive, inspect, count, store, issue, and stock supplies and materials.
Submit and review requisitions and issue ordered materials.
Maintain continuous inventory records, direct physical inventory, and reorder or replenish low-stock items.
Place orders for items on price agreements and make routine purchases as needed.
Pick up orders from dealers and manufacturers; track shipments and locate vendors for needed items.
Identify needed parts and research part numbers using VIN numbers, casting numbers, or pictures.
Evaluate and analyze quotes and bids.
Receive, examine, process, and match invoices to purchase orders, checking documentation for accuracy.
Complete necessary paperwork in a timely and effective manner.
Answer questions and provide information to city staff; assist purchasing with requests for proposals, bids, and related purchasing documents.
Communicate equipment and vehicle repair and parts-order status to customer departments.
Maintain logs and records related to purchasing and procurement of materials, supplies, and equipment.
Confer with city personnel regarding supply needs and consult suppliers to obtain W-9 forms.
Follow division and city purchasing and record-keeping policies.
Input, sort, prioritize, and assign fleet work orders.
Communicate with other departments about equipment issues and repair and maintenance progress.
Assist in maintaining the Preventative Maintenance Calendar.
Contact equipment operators to advise them when vehicles are ready for pickup.
May assist with initial troubleshooting of minor fleet issues reported by operators.
Participate in safety and risk-management activities and take action to reduce liability to the city.
Maintain cleanliness of the work area and operate mechanical equipment to lift heavy items.
Perform other related duties as required or assigned.