Central Stores Inventory Lead

Ogden City Corporation•Ogden, UT

3d•Onsite

About The Position

The Central Stores Inventory Lead performs routine-difficulty work receiving, storing, and issuing materials, tools, supplies, and equipment, while also entering, sorting, prioritizing, and assigning work orders to fleet mechanics. The position works in the Management Services Department’s Fleet and Facilities Division and receives direct supervision from the Assistant Fleet and Facilities Director or the Fleet, Facilities, & Central Stores Director. The role maintains inventory and procurement records, processes requisitions and invoices, replenishes stock, researches and sources parts, evaluates vendor quotes, tracks shipments, and assists with purchasing documents. It also coordinates with city departments about supply needs, vehicle and equipment repairs, and parts orders; supports fleet work-order and preventive-maintenance activities; and assists operators with vehicle pickup and minor troubleshooting. The employee must follow city purchasing, record-keeping, safety, and risk-management policies. Attendance and punctuality are essential. The position involves teamwork, frequent meetings with coworkers and supervisors, in-person communication with the public during office hours, and use of on-site equipment.

Requirements

At least two years of experience as an automotive parts or warehouse person, in an automotive parts outlet, or in a plumbing supplies and electrical parts supply warehouse.
High school diploma or equivalent.
Possession of, or ability to obtain, a valid Utah driver’s license.
Complete NIMS IS100 and IS700 within three months of hire.
Obtain forklift certification within 30 days of hire.
Knowledge of automotive, construction, and building trades; automotive, plumbing, and electrical parts; ordering and receiving parts; computerized parts inventory; storekeeping; record keeping; inventory management; municipal-service materials and equipment; municipal purchasing laws and regulations; office procedures and equipment; and mathematical principles.
Basic knowledge of reading, spelling, arithmetic, computers, and basic office machines.
Ability to communicate effectively orally and in writing, maintain accurate records, evaluate product quality and price, apply municipal purchasing principles and policies, type at a speed necessary for the work, and work independently when supervision is absent.
Ability to establish and maintain effective working relationships, maintain the mental and physical capacity required for assigned duties and equipment operation, and comply with city policies, regulations, safety requirements, and risk-management standards.
Attendance and punctuality are essential functions; the position requires teamwork, frequent meetings with coworkers and supervisors, in-person public communication during office hours, and use of on-site equipment.

Nice To Haves

Two years of technical purchasing or buying experience is preferred.
Specialized training in purchasing, buying, or a related field is desirable.
Experience as a mechanic or machinist is preferred.
Any combination of experience and education likely to provide the required knowledge and abilities may qualify.

Responsibilities

Receive, inspect, count, store, issue, and stock supplies, materials, tools, and equipment.
Submit and review requisitions, issue ordered materials, maintain continuous inventory records, and direct physical inventory.
Order and replenish low-stock items and place orders for items covered by price agreements.
Operate mechanical equipment to lift heavy items and maintain cleanliness of the work area.
Pick up orders from dealers and manufacturers; identify needed parts and research part numbers using VIN numbers, casting numbers, or pictures.
Locate vendors, evaluate and analyze quotes or bids, and track shipments.
Receive, examine, process, and match invoices to purchase orders, and review supporting documentation for accuracy.
Complete required paperwork promptly and effectively; maintain logs and records relating to purchasing and procurement.
Answer questions and provide information to city staff; assist Purchasing with requests for proposals, bids, and other purchasing documents.
Communicate equipment and vehicle repair and parts-order status to customer departments.
Make routine purchases, confer with city personnel about supply needs, and obtain W-9 forms from suppliers.
Follow division and city purchasing and record-keeping policies.
Input, sort, prioritize, and assign fleet work orders; communicate with departments about equipment issues and repair and maintenance progress.
Assist in maintaining the Preventative Maintenance Calendar and contacting equipment operators about vehicles ready for pickup.
May assist with initial troubleshooting of minor fleet issues reported by operators.
Participate in safety and risk-management activities and take action to reduce liability to the city.
Work as part of a team, meet with coworkers and supervisors, communicate in person with the public during office hours, and use on-site equipment.
Perform other related duties as required or assigned.