341-Mail and Copy Services - 2113-341 Central Serv Asst

Village Management Services•Laguna Woods, CA

2d•Onsite

About The Position

Under general supervision, performs a variety of clerical and business services that follow generally prescribed or established procedures; performs related work as required. Work involves extensive public contact and occasional contact with other departments, residents, vendors, and the public.

Requirements

Graduation from high school including, or supplemented by, computer courses, experience in the operation of photocopiers or equivalent combination of education and experience which produces the following:
Knowledge of the occupational hazards and safety precautions of the job.
Knowledge of the computer and applicable software programs to perform the job.
Knowledge of modern office equipment, practices and procedures.
Knowledge of business English, spelling and arithmetic.
Ability to maintain adequate and accurate production of repetitive work during normal work periods.
Ability to set up and type a variety of letters, records, reports and related materials.
Ability to operate standard office machines and equipment.
Ability to establish and maintain effective working relationships with others.
Ability to read, understand and apply postal regulations to everyday mailing situations.
Ability to learn the operation of a postage meter and other machines assigned to the Central Services Office.
Possession of a valid California driver’s license.

Responsibilities

Attends to a counter or reception desk, receives incoming telephone calls and answers a variety of questions relating to services and area of assignment.
Searches files for requested data, operates copy machine and envelope inserter as required.
Regularly operates a postage meter and assists in operating office machines assigned to the services room.
Keeps the Central Services Supervisor informed in all matters pertaining to postal rates, meter expenses, postage due mail and postal regulations. Ensures that personal mail is not posted with funds assigned to management.
Assists the supervisor with inventory control, including ordering of supplies using the Purchase Requisition system and processing of material withdrawals for delivery to MIS.
Cashes out register and verifies monies for deposit with cashier.
Processes bulk mailings, including filling out of the proper USPS mailing forms and delivery to post office.
Backs up Office Assistant 1 position regarding mail pick-up and delivery to the post office, sorting incoming and inter-office mail with routing to the proper department and the processing outgoing mail.
Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.
Operates the assigned truck in accordance with vehicle laws and corporate rules.
Backs up and assists the supervisor in a wide variety of departmental problems during supervisors absences/vacations.
Responsible for transporting of remittances to local bank for daily pick-up.
Maintains necessary logs to ensure proper billing for non-departmental postage users.