Central Office Receptionist

Vicksburg-Warren School District•Vicksburg, MS

18h•Onsite

About The Position

The Central Office Receptionist is responsible for providing excellent customer service to all stakeholders of the Vicksburg Warren School District. This role involves managing the front desk, handling communications, maintaining records, and assisting with various administrative tasks to ensure the smooth operation of the central office.

Requirements

Receptionist experience
High School Diploma and any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Ability to respond to inquiries or complaints.
Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explicit explanations.
Uses written communication appropriately and professionally.
Must keep accurate and up-to-date records.
Possess a professional disposition.

Responsibilities

Demonstrates effectively interpersonal relationship skills by greeting all visitors courteously and attempts to meet their needs to the best of his/her ability.
Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the district.
Manages telephone message system (office hours, inclement weather and other recorded messages).
Keep daily log of attendance for central office staff.
Responds to inquiries for the purpose of referrals and directions as may be required.
Forwards requests for information and messages to the appropriate individuals.
Maintains office meeting calendar; schedules and meetings held within the Central Office.
Distribute the Communicator to all schools and departments.
Meter mail going out from schools.
Unload and load mail bags from schools.
Process mail received from the post office.
Bulk mail for all schools.
Process packages going to UPS, United States Postal Service, and Fedex.
Requisition meter machine.
Order supplies for meter machine.
Perform other duties as assigned.