Central Office Clerk

The University of Southern Mississippi•Hattiesburg, MS

8d•$12 - $13•Onsite

About The Position

Performs general clerical and administrative duties for the Department of Housing and Residence Life, including mail distribution, routing telephone calls, assisting customers, and billing support.

Requirements

High school diploma or general education degree (GED)
One year related experience and/or training in office management, administrative assistance or combination of education and experience.
Proficiency in Microsoft Office Suite and ability to learn new software quickly.
Attention to detail, accuracy, and the ability to prioritize tasks and meet deadlines are essential.
Excellent verbal and written communication skills
Ability to interact effectively with diverse groups
Ability to collaborate seamlessly with team members
Ability to handle confidential information with the utmost discretion.
Highly organized, able to manage multiple tasks
Demonstrates flexibility, adaptability, initiative
Willingness to work flexible hours, to include some nights and weekends for department or campus events.
Currently authorized to work in the United States on a full-time basis without the need for visa sponsorship.

Nice To Haves

Two years of related experience and/or training in office management, administrative assistance or combination of education and experience.

Responsibilities

Perform general office duties, including answering phones, managing mail, and assisting visitors.
Screen calls, respond to emails, and verify long-distance charges.
Serve as a notary and provide proof of residency for students.
Order and audit supplies for the department, including office supplies, forms, and technology equipment.
Use the university's purchasing card and reconcile all transactions in SoarFin, adhering to university purchasing policies.
Manage various administrative tasks related to student housing assignments, including reviewing room condition reports, verifying student information in PeopleSoft, adjusting student accounts, responding to student inquiries, and managing the list of non-enrolled students.
Assist students with the application, cancelation, self-assignment, work order and other processes.
Serve as department representative and provide all necessary information for census purposes.
Responsible for catering orders for Housing functions as requested.
Responsible for making reservations of Housing and Residence Life common rooms, classrooms, and breezeway for student groups, faculty and staff partners.
Assist in making travel arrangements for departmental staff including booking hotel rooms and flights as requested.
Perform additional duties as assigned.