Central Admin. Receptionist/Admin. Asst. to Dir. of Communications (26-27)

Decatur Independent School District•Decatur, TX

2d•Onsite

About The Position

This position is available for the 2026-2027 School Year and operates on a 4 Day School Week. Under moderate supervision, the Receptionist/Admin. Asst. will respond to inquiries from staff, students, parents, and the public, providing requested information or referrals. This role involves directing visitors and offering general clerical support to ensure the efficient operation of the central administration office.

Requirements

High school diploma or GED
Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understand English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
3 years of clerical experience in an office setting

Nice To Haves

Bilingual preferred
School experience preferred

Responsibilities

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.), respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
Maintain visitor log.
Assist in the disseminating timely and accurate information during emergency situations, and ability to follow district safety protocols and emergency procedures.
Receive deliveries and disseminate materials and information to the appropriate parties.
Prepare correspondence, forms, reports, manuals, and presentations for the District of Communications and other department staff members.
Compile, maintain, and file all reports, records, and other documents as required.
Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
Order and maintain inventory of office supplies and program equipment.
Manage the Open Records/Public Information Act inbox and process requests to ensure departmental compliance.
Help maintain and coordinate the comprehensive school district calendar and Director's professional schedule.
Assists Director of Communications in tasks involving district communications, administrative support and Education Foundation.
Expected to attend all Education Foundation meetings, including those held outside of standard business hours.
Assist in coordinating and executing events for the district, including the end-of-year celebration, convocation and other community programs.
Assist with content creation and distribution to be used on social media, websites, emails, and other communications platforms.
Provide clerical assistance as needed.
Maintain confidentiality.