Center Administrator

Rice University•Houston, TX

11d•Onsite

About The Position

The Center Administrator oversees the daily operations of the Humanities Research Center. Their functional responsibilities typically include program administration, research administration, financial management, human resources, compliance, communications / outreach, research administration, and office management. The Center Administrator provides guidance to faculty and staff on administrative operations and university policies. The Humanities Research Center (HRC) is an internationally recognized hub that fosters innovative humanities and arts research at Rice University and builds collaborations with local, national, and global partners.

Requirements

Bachelor’s Degree
Two or more (2+) years of related experience
Advanced problem-solving and critical-thinking skills, creating contingency plans and handling issues when necessary
Advanced knowledge of Microsoft Office suite
Strong verbal and written communication skills
Strong client service orientation and attention to detail
Strong organizational and time management skills
Strong data analysis skills
Ability to develop and initiate new strategies
Ability to work well under pressure and manage projects simultaneously
Work independently and as part of a team to meet expected deadlines and schedules
Develop complex or multiple program partnerships and funding sources
Ability to oversee and direct staff
Knowledge of managing budgets and developing financial plans
Flexibility and adaptability

Nice To Haves

Experience in a higher education environment.
Expert knowledge of word processing, spreadsheet, email, and database software programs to either complete work assignments or direct the completion of work assignments
Excellent data reporting skills
Advanced verbal and written communication skills
Ability to work independently or supervise others ensuring the timely completion of work
Project management skills
Resource management skills

Responsibilities

Manages the development, implementation, administration and evaluation of operations, including, but not limited to: research administration, budget/finance, program administration, human resources, communications/outreach, and compliance
Proactively plans, coordinates, and implements all logistical aspects of center meetings, events, conferences, workshops, and guest speakers, with support from student assistant(s)
Provides administrative support to center activities, HRC fellows, and graduate and undergraduate students’ programming funded by the HRC as needed
Provides guidance on the interpretation, implementation, and compliance with policies and regulations
Maintains financial and awards records
Participates in short-term budget planning and supports long-term budget planning
Manages common and office spaces, including managing HRC conference room reservations, liaising with facilities for office issues, tracking and maintaining supply inventory, etc.
Liaises with Rice services (e.g., facilities, campus mail) and external business partners
Coordinates job searches, in conjunction with Dean of Humanities and Arts office
Independently manages recurring administrative cycles
Processes reimbursements for faculty, postdoctoral associates and post-MFA fellows, and graduate and undergraduate students
Processes travel reimbursements and honoraria for guest speakers
Supervises student assistants