Catering & Special Events Coordinator

ASM Global•Frisco, TX

3d•Onsite

About The Position

The Catering & Special Events Coordinator will be responsible for supporting the overall day-to-day operations for the special events and catering department. This role involves planning and executing events as assigned, and assisting and supporting the Director of Special Events. The position will be located at The Star, Dallas Cowboys World Headquarters in Frisco, Texas. The goal is for the Coordinator to work closely with the department Director and Managers to gain experience in completing tasks associated with special events catering and event planning, developing a working knowledge of special events planning, creating BEOs, and venue on-premise catering.

Requirements

Prior experience in creating BEOs.
Must be proficient in Microsoft Excel, Word, Outlook and Power Point Microsoft Office document formatting.
Minimum 1 year in hospitality coordinator role.
Working knowledge of culinary/food & beverage.
Detail oriented and experience in creating BEOs.
Strong written and verbal communication skills.
Interest and understanding of the special events and/or hospitality industry.
Computer Skills: Microsoft Office to include document formatting.
Ability to work in fast pace environment.
Creative and ability to think outside the box.

Nice To Haves

Knowledge of catering event order system; proficient in Momentous, Reserve, Delphi – A plus.
Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio – A plus.

Responsibilities

Plan, detail and execute catering requests for internal events and special events as assigned.
Create event orders, floor plans and event logistics reports.
Responsible for preparing and executing BEO meetings.
Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
Create event orders for ticketed events.
Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
Provide appropriate documentation to the accounting department to generate post-event invoices.
Plan and execute special events with a range of experience as assigned.
Support the catering operations for all ticketed events and special events as assigned.
Attend various staff and stadium production meetings.
Support the overall day-to-day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
Monitor venue calendar for catering requests.
Assist in overall special events preparation as needed.
Assist with on-site event management for front and back of house.
Develop knowledge of conflict resolution as it relates to special events planning and execution.