Catering & Event Coordinator
About The Position
As the Catering & Event Coordinator, you'll have the exciting opportunity to plan and coordinate various events, from corporate meetings to parties. You'll work closely with clients, vendors, and team members, ensuring that every detail is handled efficiently and effectively to create unforgettable experiences. Join our dynamic team and play a pivotal role in creating unforgettable experiences for our members and guests. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we want to speak with you about this position to help contribute to our legacy of excellence. Apply today to start your new career, the Southworth Way.
Requirements
- Proven experience as an event coordinator or in a similar role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in event management software and tools.
- Creative problem-solving skills and attention to detail.
- Ability to work under pressure and meet tight deadlines.
- Ability to manage multiple projects simultaneously.
Nice To Haves
- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.
Responsibilities
- Perform daily office duties, including answering phones, preparing proposals and contracts, filing, and creating client event files, including BEOs and Invoices, floor diagrams, and Pre-Meals.
- Attend and take notes during catering and private dining meetings as requested.
- Distribute weekly and daily BEO packets and other appropriate weekly communications to the operations team and conduct weekly reporting.
- Send event follow-up correspondence/evaluations.
- Participate in client prospecting and planning meetings, as requested by the Director of Food & Beverage.
- Produce BEOs, invoices, floor plans, and all other administrative documents for all private events and non-member golf outings.
- Upkeep of Event & Experience Virtual Documents and Materials.
- Ensure proper setup and cleanliness of event spaces, enforce uniform standards, manage event closure responsibilities, and inspect facilities for compliance with health laws and internal regulations.
- Upkeep of Event & Experience Virtual Documents and Materials.
- Produce post-event reports and client follow-up communications.
- Assist with property tours when requested.
Benefits
- competitive options for medical, physical, and mental health and wellness
- life insurance
- 401k matching
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
