Catering Coordinator

Trolley Hospitality Companies•Richmond, VA

4d•Onsite

About The Position

The Catering Coordinator is responsible for executing events for a specific account. They lead the event from start to finish by managing event staff, assisting the client, ensuring setup and service align with expectations, and completing pre- and post-event documentation. As the primary onsite lead, this role sets the tone for the event and fosters a supportive and professional atmosphere among the team.

Requirements

1-2 years of catering or banquet service experience
Leadership experience in a food service or hospitality setting

Responsibilities

Review the Event Worksheet in advance to be fully familiar with the event setup, timeline, food & beverage details, and assigned staff
Confirm event logistics with the onsite building contact as needed
Verify necessary supplies, food items, and service materials are staged and ready ahead of the event start
Conduct a Pre-Event Briefing with staff to review the event schedule, guest expectations, and any specific responsibilities
Lead staff in setting up food stations, buffets, bars, or table service areas according to the Event Worksheet and site standards
Ensure smooth flow of service, maintaining professionalism and efficiency
Act as the point of contact for the client throughout the event, addressing needs or concerns as they arise
Monitor alcohol service and ensure proper documentation on the Alcohol Consumption Report
Track staff time and confirm any extensions with appropriate managerial approval, noting who authorized the change
Lead staff in post-event cleaning, including: Clearing and disposing of food, trash, and service items, Staging rentals per venue contact instructions, Wiping down work areas, sweeping floors, and restoring the space to its original layout
Complete a final venue inspection to ensure all equipment and materials are accounted for and the space is left in excellent condition
File all paperwork (Event Worksheet, Event Report, Alcohol Consumption Report) according to company procedures

Benefits

$22/hr
Great Schedule Mon-Friday 7AM-4PM
Company paid Holidays, Vacation time, & Floating Holidays
Medical, Dental, and Vision insurance plans available
401(K) retirement plan and company match after 1 year of employment
Company paid Life Insurance and Short-Term Disability
Employee Assistance Program (EAP)
Gym Membership Discounts
Free Employee Shift Meal
Discounts at all Trolley House Hospitality companies including catering services and vending items in our warehouse