Catering Coordinator (FT) (AM/PM) ("Coordinador/a de Catering")

EVANS HOTELS LLC • San Diego, CA

3d • Onsite

About The Position

The Catering Coordinator will provide all aspects of administrative support for the Catering department; perform marketing projects and other tasks as assigned by the Director of Catering. This is an excellent entry level position into Catering, Weddings and Event Management with growth potential.

Requirements

• At least 1-2 years of relevant experience and/or training. A combination of experience, education, and/or training may be substituted for requirement.
• Must be able to attain a valid San Diego County Food Handler certification upon hire.
• RBS Certification required.
• Ability to always maintain a friendly, professional, team-oriented, positive demeanor and diplomatic attitude, especially under stress or challenges.
• Availability to work on weekends and holidays is required.
• Ability to stand, kneel, squat for prolonged periods of time, up to and including, the entire shift and lift up to 25 lbs.

Nice To Haves

• Previous similar position in a hotel, or similar business entity preferred

Responsibilities

• Handle incoming telephone calls, answer questions, check voicemails and secure all information.
• Qualify phone leads and assign to the correct catering manager.
• Assist Catering & Conference Service team with clerical and administrative support including but not limited to data entry and emailing.
• Ensure catering department cleanliness, organization, office equipment, and supplies are maintained to obtain maximum efficiency.
• Generate, detail, manage and complete upcoming internal documents accurately, in a timely manner, obtain guarantees, confirm arrangements, continue to follow-up until the task is complete.
• Record meeting minutes for internal team meetings and distribute to team before end of day.
• Check mailbox, obtain outlet and cash receipts and record.
• Create signage for daily onsite programs and events.
• Assist with amenities, welcome cards, catering, wedding, and preplanning site forms, tasting menus.
• Contract turnovers for catering sales, make sure everything in Ivvy matches the contract.
• Responsible for distribution of weekly BEO packets and daily changes/events to all departments.
• Responsible for all weekly event reports as requested by manager or Director as well as monthly sales reports.
• Daily maintenance of actual sales report.
• Pace Booking Reports monthly.
• Perform correspondence for weddings, special events, holiday parties, and other marketing projects, building and maintaining vendor/client relations.
• Responsible for creating files and maintaining filing system for managers and Director.
• Send out group survey for events/meetings/groups.
• Assist in special projects concerning the conference service, catering & wedding.
• Develop and maintain strong interdepartmental relationships and open communication lines to assure efficient transfer of information.
• This position will develop the coordinator to handle small groups with minimal food and beverage requirements.
• Maintain a positive work environment.

Benefits

• Earn $1000 for Culinary, Engineering, Housekeeping, and $350 for all other roles for each hired referral at any Evans Hotels property.
• Discounted Hotel Rooms for you, family and friends
• Free Employee Parking and/or discounted MTS Pronto card
• Free Meals & Refreshments during working shifts
• Career advancement opportunities!
• Health (including SIMSA), Dental, Vision, 401k with match, life insurance, sick and vacation time.
• Discounts on cell phone bills, shoes, gym memberships, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed