Catering Coordinator

Compass Group•South San Francisco, CA

10d•$28 - $30

About The Position

The Catering Coordinator serves as a critical liaison between Management, Clients, and Culinary Team ensuring flawless coordination of logistics and seamless execution. This role is highly collaborative and hands-on, requiring active involvement across operations, marketing, and client communications. The Catering Coordinator plays a key role in maintaining organization, accuracy, and client readiness at every stage of the event process.

Requirements

Experience in dining, catering and/or events.
Experience in restaurants, hotels, corporate dining, education, military, health care, and/or related food service operations.
Must be able to work a flexible schedule as the business demands.
Excellent communication, customer service, and organization skills.
Proficient computer skills including MS Office products including Word, Excel, PowerPoint, and Outlook.

Responsibilities

Input and maintain all event data, including inquiries, tentative holds, and confirmed bookings
Assemble and manage comprehensive event files, including orders, invoices, contracts, and related documentation
Track deposits and support monthly invoicing and reporting
Create detailed function sheets, captain packets, signage, buffet menus, and other event materials
Prepare proposals and staffing requests for upcoming events
Assist with client walk-throughs, tastings, and on-site coordination to ensure flawless execution
Provide hands-on support before, during, and after events as needed
Deliver exceptional client communication and service throughout the entire event lifecycle
Coordinate across departments to ensure alignment, accuracy, and timely updates
Schedule appointments, meetings, and travel for the catering team
Partner with the marketing team to promote events and support sales initiatives
Support sales efforts with accurate information, proposals, and client-facing materials
Research, source, and evaluate vendors to support successful event execution
Perform other tasks as assigned to support catering events and culinary operations
Critical liaison between Culinary Team and Client on menus