Catering Coordinator (Temporary)

Millennium Hotels and Resorts•Los Angeles, CA

1d•Onsite

About The Position

The Biltmore Los Angeles is seeking a temporary Catering Coordinator to join their team. This role is integral to delivering exceptional guest experiences and supporting a collaborative, high-performing team. The ideal candidate will have a passion for hospitality, take ownership, and be committed to continuous improvement and results. The position involves supporting daily operations, ensuring service standards are met, and acting as a liaison between leadership and frontline teams to drive accountability, engagement, and results.

Requirements

Passion for hospitality and delivering exceptional service
Strong communication and interpersonal skills
Ability to work in a fast-paced, dynamic environment
Solutions-oriented mindset with attention to detail
Flexibility to work varied schedules, including evenings, weekends, and holidays
Proficiency in Microsoft Office.
Ability to assess and process information accurately, including essential mathematical calculations
2+ years in an administrative / coordination role
1+ years working in a hotel

Nice To Haves

Knowledge of working with Delphi FDC System / SalesForce (desirable)
Delphi FDC experience would be a benefit
Bachelor’s degree or equivalent experience preferred

Responsibilities

Coordinate meetings, galas, social events, conventions, etc.
Prepare and distribute Banquet Event Orders (BEOs) and event resumes.
Assist the Catering team with proposals, contracts, and client correspondence.
Answer catering inquiries and schedule property tours.
Maintain client files, contracts, and event records.
Coordinate with banquet, culinary, housekeeping, audio-visual, and front office teams.
Monitor event timelines and communicate changes promptly.
Assist with menu selections, room setup details, and audiovisual requirements.
Prepare and distribute monthly catering and event reports, tracking event activity, revenue, and departmental performance.
Prepare and distribute event resumes and attend event resume meetings to communicate event details and ensure seamless coordination across departments.
Provide administrative support including reports, calendars, and scheduling.
Deliver exceptional guest service before, during, and after events.
Perform other duties and special projects as assigned by the Director of Catering & Convention Services or department leadership.