Catering Administrator (Full Time)

Compass Group • Union, NJ

8d • Onsite

About The Position

Responsible for clerical functions and administrative support of food service programs. Gourmet Dining & Chartwells Higher Education is a company that builds innovative food service concepts and serves fresh, local and nutritious meals at over 270 college campuses across the country. We are committed to creating opportunities for associates to grow their careers and achieve their development goals within the company.

Requirements

• Prior experience as a catering coordinator is required
• Experience in higher education is a plus
• Ability to perform job safely

Nice To Haves

• Experience in higher education

Responsibilities

• Coordinate catering events from initial inquiry through completion, confirming menus, guest counts, timelines, room logistics, equipment, and service requirements to ensure successful execution.
• Serve as the primary point of contact for clients, accurately documenting event details, communicating policies and deadlines, processing changes, and ensuring final event specifications are confirmed in advance.
• Communicate event requirements to culinary, service, delivery, and management teams; prepare event documentation and ensure staffing, food, beverages, equipment, and supplies are properly scheduled and available.
• Maintain accurate event records, pricing, contracts, purchase orders, and billing information; reconcile event details after service and address client questions or service concerns promptly and professionally.
• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed