Cataloguer, Books and Collectibles

Sotheby's•New York, NY

7d•$60,000 - $68,000•Onsite

About The Position

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. The function of this role is to support the Books and Collectibles Department in New York including, but not limited to, coordinating and cataloguing books, vintage posters, prints and other collectibles. Additionally, general assistance is required for RTCs, pricing, and inventory management.

Requirements

Bachelor’s degree in a related field
Three years’ experience in a related field, with an auction background preferred
Excellent communication and client service skills
Excellent organizational skills including ability to multi-task and prioritize
High level of attention to detail
Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel
Good working knowledge of SAP, MARQ, ADM, and Brightspot preferred
Enthusiasm and willingness to broaden knowledge
Flexibility to work overtime and weekend hours when necessary
Proven administrative and/or relevant experience is desirable

Responsibilities

Assist with the evaluation of works for Marketplace, including responses to phone, written, and online platform estimate requests.
Work with the Manager on valuations and close follow-up on property that has been estimated but not yet consigned for sale.
Assist Manager in securing consignments of property for sale, including client correspondence, preparation of Marketplace estimate listings, and writing, proofreading, and coordination of proposals.
Liaise with the team to maintain running lists of property already consigned, potential future consignments, as well as client and consignment files and records.
Conduct research, especially to establish provenance, publication and exhibition history of consigned or appraised property, maintaining the highest standard of completeness and accuracy.
Write and proofread for catalogue notes and essays, maintaining the highest standard of quality.
In conjunction with the Manager, assist with catalogue production including: Entering and editing catalogue text in ADM, ensuring catalogue data is accurate and recorded in a timely manner.
Liaising with Central Receiving, Photo Catalogue and other support departments.
Assisting with shoot lists and layout.
Coordinate and manage sellers and their property through the pre- and post-sale processes.
Partner with other business areas to respond to client inquiries, resolve client issues and execute client transactions to ensure the highest level of client satisfaction.