Cash Receipts Coordinator

Saul Ewing LLP•Philadelphia, PA

3d•Onsite

About The Position

The Cash Receipts Coordinator is an entry-level role that is responsible for the accurate and timely processing of incoming payments to the firm, including application of cash receipts, and reconciliation of client accounts. This role works closely with attorneys, billing staff, and clients to ensure proper allocation of funds, resolution of discrepancies, and maintenance of accurate accounts receivable records.

Requirements

Strong attention to detail and commitment to accuracy
Proficiency in Microsoft Excel and general comfort with financial systems
Ability to manage high-volume, repetitive tasks with consistency
Strong organizational and time management skills
Effective written and verbal communication skills
Experience working with accounting principles (cash application, debits/credits)

Responsibilities

Post daily cash receipts (ACH, wire, check, credit card, and ePay) to client and matter accounts
Process lockbox deposits and ensure timely recording of all receipts
Apply payments accurately based on remittance details, billing instructions, and client guidelines
Identify and resolve unapplied or misapplied cash, escalating issues as needed
Assist with posting and tracking of trust (IOLTA) receipts in compliance with firm and regulatory requirements
Ensure proper segregation and application of client funds to appropriate matters
Assist with daily cash balancing
Reconcile lockbox, ePay, and bank activity to the firm’s financial system
Maintain organized, audit-ready records of all transactions
Support billing and collections teams in resolving payment discrepancies
Provide backup support for collections follow-up efforts as needed
Follow firm internal controls, accounting policies, and compliance requirements
Identify opportunities to improve cash posting accuracy and efficiency
Participate in system enhancements, testing, and process documentation updates