12746 - Accountant Cash Receipts

Virginia Department of Transportation

4h•Onsite

About The Position

This position ensures the accuracy of all financial transactions posted to the financial system, provides guidance on fiscal procedures to internal and external customers, and prepares accounting work papers, financial statements, and other financial reports. The role performs a full range of accounting functions in accordance with GAAP, federal, state, and agency policies and procedures. It involves advising users on agency policies and practices, supporting other accounting functions and projects, and responding to inquiries with excellent customer service. A key responsibility is ensuring the timely completion of all operations of the Cash Receipts Office, including daily cash reconciliations, deposit preparations, and financial reports, all in accordance with Commonwealth policies and procedures. The position also participates in special projects and collaborates with other divisions within the agency.

Requirements

Ability to analyze and interpret financial data in compliance with federal, state and local accounting directives and procedures.
Ability to communicate effectively both orally and in writing.
Ability to develop and maintain effective working and interpersonal relationships with all divisions and customers.
Ability to evaluate the adequacy of documentation submitted with receipts and determine compliance with State, Federal and agency guidelines.
Ability to gather and analyze data and prepare technical financial reports.
Ability to interpret and apply complex regulations to evaluate the adequacy of documentation.
Ability to perform complex and detailed cost analysis and reconciliations.
Ability to prioritize and organize work effectively.
Ability to research and respond to inquiries from customers, insurance companies, and state agencies including the Departments of Accounts, Taxation, the Office of the Attorney General, and the Virginia Department of the Treasury.
Ability to research, analyze, evaluate, and reconcile financial data and resolve problems.
Ability to work as a team player.
Ability to work independently and perform effectively in a time-sensitive work environment.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of office practices and procedures, filing systems and coding structures.
Skill in handling confidential and sensitive issues appropriately.
Skill in preparing and analyzing financial reports, statements and transactions.
Skill in providing and promoting excellent customer service and financial support to internal and external customers.
Skill in using computers and software applications to include automated financial systems.
Skilled in performing mathematical calculations.
Ability to prioritize work and work on multiple assignments.
Ability to work as part of a team.
Skill in accounts receivable and cash receipts.
Skill in analyzing, interpreting, evaluating, and reporting financial data.
Skill in preparing financial management reports.
Skill in the application of General Accepted Accounting Principles (GAAP).
Skills in communicating effectively orally and in writing.
Skills in using automated financial systems.

Nice To Haves

A combination of training, experience, or education in Accounting, Business Administration or related field desired.
Experience applying knowledge of GAAP, governmental accounting internal controls and compliance.
Experience in General Accounting, Cash Receipts, automated accounting systems and experience in performing accounting reconciliation.
Experience with enterprise financial systems such as PeopleSoft.

Responsibilities

Perform analytical review of checks and cash, applying policies for accounts receivable and non-accounts receivable receipts.
Ensure receipts have the necessary documentation for processing and perform compliance review on accounting distribution to ensure monies are coded to the proper accounts.
Review collection codes on accounts receivable accounts to determine if certain checks need to be distributed to OAG.
Research and investigate coding errors related to accounting distribution and process correcting journal entries where necessary.
Record deposits in the financial system and process daily deposits of checks using the remote deposit system in a timely manner.
Take cash to the bank as needed and work with bank representatives on the return of non-sufficient funds checks.
Work closely with the Fiscal Divisions Accounts Receivable group, Central Office divisions, and external customers and districts to ensure they operate within established policies and procedures.
Research and respond to inquiries from customers, insurance companies, and state agencies including the Departments of Accounts, Taxation, the Office of the Attorney General, and the Virginia Department of the Treasury.
Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within Commonwealth and agency policies and procedures.
Ensure accounting activity is performed in compliance with applicable Department of Accounts, Treasury, and VDOT policies and procedures.
Organize and prioritize incoming accounting items, and audit, review and organize the flow of accounting data submitted from Central Office Divisions and Districts.
Ensure payments have the necessary documentation for processing.
Exhibit professionalism and courtesy in all interactions with internal and external customers, and assist customers in resolving billing and collection issues.
Provide guidance and direction to VDOT staff.
Reconcile daily deposits between the financial system to bank desktop deposit reports.
Perform monthly reconciliation of reports submitted from each Toll facility to the general ledger by account code and fund, submitting any differences to facilities for justification or correction.
Reconcile FHWA receipts monthly to the general ledger by account code to what was requested and received from Federal Aid section, and submit monthly reports to the Federal Aid section for annual reporting.
Reconcile entries due to discrepancies and keep track of NSF checks to ensure vendors submit another payment.
Research, analyze and report on financial transactions or customer files as needed or requested.
Assist in maintaining policies and procedures.
Perform other administrative or special project related duties as requested.
Prepare accounting work papers, financial statements, and other financial reports.
Perform a review, verify and record electronic payments submitted by external customers and state agencies to the Financial Management system.
Verify and record deposits for Tolling Division units and work closely with facilities regarding any discrepancies with deposits or accounting distribution.
Review and revise standard operating policies for audit and financial reporting to ensure effectiveness and compliance with established requirements, providing required updates to Supervisor for review and approval.
Perform a review, verify and record federal wire transfers received submitted by Federal Aid Section.
Identify any difference or discrepancies and report to Federal Aid section.
Ensure federal receipts are received and recorded timely in compliance with agency guidelines, which could include monies for other Commonwealth agencies.
Ensure the state agencies are notified of their receipts.
Record VDOT’s wire transactions into the financial system.
Run query-based reports on Federal Bill # and perform the necessary journal entry to reclassify the federal deposit to the appropriate fund, program, and expenditure account codes.
Ensure such activity is attributed to the appropriate fiscal period.
Ensure wires are received timely and notify various individuals regarding the receipt to ensure accounts payable can make timely distributions.