Cash Application Specialist

Off Duty Management • Katy, TX

3d • Onsite

About The Position

Off Duty Management’s Accounting Team works onsite at our Corporate Office located in Katy, Texas. We offer a no-cost solution that helps law enforcement agencies nationwide to manage and execute their off-duty programs and assignments. Our services include 24/7 customer support, handling inbound service requests, scheduling, time and attendance, payroll, and invoicing.

The Cash Application Specialist is responsible for efficiently handling the processing and application of payments received from clients. This position is critical for maintaining accurate financial records, ensuring steady cash flow, managing customer accounts receivable, and reconciling complex, high-volume forms of payments, reducing the risk of errors in the general ledger.

The Cash Application Specialist reports to the Accounts Receivable Supervisor.

Requirements

• Highly detail-oriented with a consistent track record of accuracy
• Ability to work efficiently and accurately in a fast-paced environment
• Proficiency in Microsoft Excel and general Microsoft Office applications
• Strong organizational skills and ability to manage multiple tasks

Nice To Haves

• NetSuite experience is a plus
• an Associate’s degree in a related business or accounting field is a plus

Responsibilities

• Posts lockbox, credit card, ACH, and direct payments to customer accounts accurately and in a timely manner
• Processes recurring credit card payments per company procedures
• Identifies and processes insufficient funds checks according to policy
• Identifies short pays and overpays, notifying the AR team with invoice details and remittance copies
• Researches unapplied payments and collaborates with the AR team to resolve
• Logs all emails, calls, and notes in HubSpot
• Maintains payment records, including filing check copies and posting reports on the shared drive
• Supports the AR team with detailed research on customer/vendor accounts
• Performs general office tasks, including answering the phone, answering emails, filing, etc.
• Performs other duties, tasks, and responsibilities as assigned by management to support organizational goals and objectives

Benefits

• Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED