Case Support Specialist

Burr & Forman•Birmingham, AL

11h•Onsite

About The Position

The Birmingham, AL office of Burr & Forman, a dynamic, service-oriented law firm, seeks a case support specialist to join our growing team. This role handles reception duties and provides administrative support to attorneys and other team members.

Requirements

A high school diploma or equivalent and relevant work experience required.
Professional appearance and demeanor with commitment to providing exceptional client-service.
Highly organized, detail-orientated, and proactive with a desire to take ownership.
Proficient with Microsoft Word and Outlook.
Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations.
Strong verbal and written communication skills.
Must be able to lift and/or transport materials weighing up to 25 pounds.
Some overtime required.

Nice To Haves

A college degree is preferred.
Proficiency in MS Excel is a plus.

Responsibilities

Assist in the preparation and processing of legal documents such as summonses, subpoenas, complaints, appeals, motions, pre-trial agreements, requests for production of documents, and other due diligence items.
Prepare correspondence, office memos, documents, e-mails, and other materials.
Assist with preparation and setup for meetings, hearings, depositions, and trial.
Monitor case documents and create/maintain indexes of client documents; review case documents for important dates and update calendars.
Scan, record, and index documents and files for the document management system and extranets.
Manage file materials and records including locating, retrieving, preparing for offsite storage, and transferring and/or destroying records.
Enter and edit billable time; organize and submit expense reimbursements; submit CLE credits; and open and close new client matters.
Handle copy jobs, certified mail, mail pickup/drop off, and local hand deliveries.
Handle reception duties, including answering switchboard, greeting guests, directing callers and guests to appropriate destination, and scheduling conference rooms.
Order and coordinate catering for meetings and assist with other special events.
Other responsibilities as needed.