Case Preparation Clerk (Legal Assistant) | Criminal Operations Unit | Criminal Division

City of Seattle•Suite 2050 Seattle, WA

7d•Hybrid

About The Position

The Seattle City Attorney’s Office, with over 200 attorneys and professional staff, is a significant legal office in Seattle and the third-largest public law office in the state. Our mission is to foster a safe, healthy, empowered, and thriving community in Seattle. We are dedicated to addressing historical injustices within the court system through self-reflection and pursuing justice with integrity, creativity, and fairness. We believe in transparency, innovation, and community collaboration to achieve outcomes that promote equity, accountability, and healing. The Criminal Division of the Seattle City Attorney’s Office represents the City in prosecuting misdemeanors, gross misdemeanors, and traffic infractions in Seattle Municipal Court. This division handles cases such as driving under the influence, misdemeanor domestic violence, theft, assault, property damage, and trespassing. The Case Preparation Unit provides essential administrative support to Assistant City Prosecutors by managing the routing of police reports, generating criminal charging documents, assisting with court calendar preparation, conducting research using government databases, and offering administrative support throughout the prosecution process.

Requirements

Two years of post-secondary course work in legal secretarial or business skills and one year of litigation support work demonstrating familiarity with legal forms, terminology and documents (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the class).

Nice To Haves

Ability to work independently and work in a team environment
Possess strong interpersonal and communication skills
Ability to prioritize work assignments
Ability to maintain confidentiality with sensitive information
Ability to pay close attention to detail
Ability to follow moderately complex written and oral instructions
Ability to work well under pressure and tight deadlines
Ability to exercise good judgment
Effective time management skills
Dependable and punctual
Possess strong problem-solving skills
Possess strong organizational skills

Responsibilities

Using the City Attorney’s Office case management system, JusticeNexus, create charging and other case-related documents for filing with Seattle Municipal Court
Coordinate hearing information, track case activity, and account for all case files and required documents
Accurately research city, state, and federal criminal histories by utilizing several criminal justice databases while maintaining individual database certifications
Assist in assigning new police reports to prosecutors
Prepare case files for court hearings, to include running new criminal histories and verifying that all correct documentation exists
Enter, verify, and update existing case data in JusticeNexus
Generate and run JusticeNexus reports for specific work assignments
Gather, sort, distribute, and retrieve materials to/from King County Jail, Seattle Police Department, and Seattle Municipal Court
Operate and troubleshoot office equipment such as copiers and printers
Other duties as assigned