Case Administrator/Courtroom Deputy (Civil)

Eastern District of North Carolina•Wilmington, NC

9h•Onsite

About The Position

The U.S. District Court for the Eastern District of North Carolina is seeking qualified applicants for a full-time Civil Case Administrator/Courtroom Deputy. This position performs a variety of functions to support the Court and serve the bar and the public. The Case Administrator/Courtroom Deputy will be responsible for the case management of, and courtroom proceedings for, all civil cases assigned to him/her. The Case Administrator/Courtroom Deputy is responsible for ensuring that cases proceed smoothly and efficiently. The incumbent will work closely with other case managers and is expected to become fully cross-trained in criminal case management and courtroom proceedings in order to assist and support other team members. This position is being advertised at a grade CL 25 and has promotional potential to a CL 27.

Requirements

A four-year degree from an accredited college or university or a North Carolina State Bar Paralegal Certification.
At least two years of specialized experience involving legal terminology and demonstrated ability to apply a body of rules, regulations, directives, or laws.
Knowledge of civil litigation, the Federal Rules of Civil Procedure, the Eastern District of North Carolina Local Rules of Practice and Procedure, and CM/ECF is essential.
The ability to communicate information accurately, professionally, and in a timely manner to individuals within and outside the court unit.
A positive attitude and be service-oriented.
Must be a self-starter and extremely detail oriented.
Possess extraordinary organizational and oral and written communication skills.
Able to enter a high volume of complex data into an automated case management system accurately.
Adhere to stringent deadlines.
Interact effectively with judges, attorneys, litigants, and court personnel.
Able to work calmly under pressure, handle multiple tasks simultaneously, and adapt easily to change.
Proficient in Microsoft Word, Adobe Acrobat, Excel, and WordPerfect and able to work in additional Windows-based applications.
Must maintain a professional appearance and demeanor at all times.
Must be United States citizens or lawful permanent residents actively seeking citizenship.

Nice To Haves

Extensive legal experience in another court or law office.
Knowledge of the Federal Rules of Criminal Procedures.

Responsibilities

Opens and closes cases, prepares case-related correspondence and issues summonses.
Reviews documents for completeness and conformity with the federal and local rules and the policies of this district.
Photocopies and scans documents.
Makes summary docket entries and performs quality assurance reviews in the Case Management/Electronic Filing System (CM/ECF).
Prepares and serves notices, orders, and judgments.
Runs case management reports in CM/ECF to monitor deadlines and undertake appropriate action.
Maintains the official court record and manages the progression of cases from case opening to final disposition.
Processes appeals and appeal-related documents.
Creates and distributes the judge's calendar and responds to inquiries regarding cases and court procedures from attorneys, self-represented litigants, agencies, and the public.
Assists the judge with courtroom proceedings including, but not limited to, coordinating the set-up of the courtroom, calling the calendar, impaneling and managing the jury, administering the oath to witnesses and interpreters, managing exhibits, preparing the minutes of the proceedings, preparing jury vouchers, collecting data, and preparing statistical reports.
Makes small, court-related purchases using an assigned purchase card.
Participates in regular training on the use of the purchase card and maintains documentation and timely reporting of purchases.
Supports other areas of the Clerk's Office and performs other duties as assigned.