Career Services Coordinator - Graduate and Professional School Advising Team
About The Position
The University of Pennsylvania Career Services, positioned within the division of University Life, is seeking an Administrative Coordinator to support the pre-health and pre-law advising team. The Coordinator will primarily provide logistical support for the medical and dental school admissions process; manage events including information sessions, workshops, meetings, and career fairs; create and update online and printed resources; and gather and organize detailed information for database, application management system, and program assessment. Career Services is an office at the nexus of Penn students, alumni, employers/graduate programs, and campus partners, and provides an engaging environment for an Administrative Coordinator to apply skills in effective communication, information management, and program and event planning.
Requirements
- High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required (Bachelor's degree with 1-2 years of experience preferred).
- Success in this role requires keen attention to detail, organizational excellence, and ability to prioritize multiple tasks.
- Exceptional ability to calmly and professionally execute tasks in a fast-paced environment with frequent interruptions and firm deadlines.
- Excellent organizational skills including previous experience with small- and large-scale event planning.
- Ability to adapt to different workstyles, learn new information quickly, and take initiative in problem-solving.
- Work successfully both independently and as an integral member of a team.
- Strong writing, proofreading, and professional communication skills.
- Previous experience using Microsoft Office (Excel, Word, PowerPoint, Outlook) necessary
Nice To Haves
- Bachelor's degree with 1-2 years of experience preferred.
- Demonstrated cultural competencies and communication skills necessary to address a wide variety of questions from a varied and sophisticated audience including students, faculty, and campus colleagues.
- Experience with design software such as Adobe Creative Suite or Canva preferred.
- Willingness to learn and adapt to new technologies.
Responsibilities
- Create and maintain large database of 350+ applicants to medical/dental school and manage supporting documents in Canvas and Box.
- Review letters of recommendation for medical/dental school submitted online and coordinate corrections.
- Manage multiple schedules for daily appointments, weekly meetings, workshops and programs, and online and on-campus events, including room reservations and Zoom set up.
- Respond to student and alumni questions via email, phone, Handshake and Canvas.
- Keep resources such as web pages, Canvas courses, and print materials up to date and develop new resources as needed.
- Gather qualitative and quantitative data for team and Career Services First Destination Survey.
- Provide coverage as needed for the main Career Services reception area, support one career fair each semester, and assist with office events as needed.
- Create reports for program assessment.
- Other duties and responsibilities as assigned
Benefits
- Excellent healthcare benefits
- Tuition benefits for employees and their families
- Generous retirement benefits
- Wide variety of professional development opportunities
- Supportive work and family benefits
- Wealth of health and wellness programs and resources
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts for health care and dependent care expenses
- Tuition assistance for employees, spouses, and dependent children
- Retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth basis options
- Substantial amount of time away from work
- Long-Term Care Insurance
- Wellness and Work-life Resources
- Professional and Personal Development resources
- Access to a wide range of University resources as well as cultural and recreational activities
- Discounts on arts and entertainment, transportation, mortgages, goods, and services
- Flexible Work Hours
- Penn Home Ownership Services (forgivable loan)
- Adoption Assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
