Career Services Assistant

Point Loma Nazarene University • San Diego, CA

1d • Onsite

About The Position

The Career Services (CS) Assistant plays a vital role in supporting the mission of the Career Services department by serving as a first point of contact for students, alumni, faculty/staff, and employer partners. The CS Assistant also plays a vital role in implementing innovative marketing and communication strategies that foster student engagement and contribute to the broader communication of Career Services resources and initiatives. This role requires strong communication, organization, and administrative skills to assist in daily operations, event coordination, marketing, and budgetary support. The ideal candidate will thrive in a dynamic environment and demonstrate a strong commitment to student success and a student-centered approach to career development.

Requirements

• Bachelor’s degree
• Ability to work well in a team and independently with minimum supervision
• Effective interpersonal, written, and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Strong problem-solving and analytical skills
• Ability to respond to specific student needs and be resourceful
• Ability to maintain confidentiality while adhering to high ethical standards and integrity
• Proficiency with Google Suite (Gmail, Calendar, & Drive), Microsoft Office (Word, Excel), Canva, Workday, Social Media Platforms (Instagram & LinkedIn), and virtual meeting platforms (Zoom & Google Meet)
• Evidence of Christian commitment and active church involvement.
• Staff agree to live in agreement with PLNU’s Community Life Covenant.
• The job offer is contingent on the successful completion of a background check.
• PLNU will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

Nice To Haves

• Experience within Higher Education, Career Services, and/or Student Success
• Experience in administrative support, event planning, project management, customer service, social media management, or a related area, demonstrating success in providing high-quality support and coordination.
• Experience developing and executing effective marketing and communications strategies
• Knowledge of basic budgeting processes

Responsibilities

• Provide full-time coverage of the Career Services office during standard business hours (Monday–Friday, 8:00 AM to 4:30 PM), including daily opening and closing procedures
• Serve as the primary point of contact for all in-person visitors, phone calls, emails, and online inquiries
• Manage and respond to communications from all stakeholders while maintaining accuracy and organization in the shared office calendar and inbox to ensure timely responses, proper scheduling, and effective delivery of resources and support
• Provide courteous and professional service to all stakeholders, responding to general questions and directing specific inquiries to the appropriate team members
• Maintain and monitor office supplies, submitting orders as needed
• Develop and implement engaging marketing campaigns to promote Career Services events, programs, and resources across multiple channels, including social media, email, newsletters, websites, and print materials.
• Design and maintain flyers, graphics, and digital content aligned with PLNU and Career Services branding standards.
• Create and distribute monthly newsletters highlighting upcoming events, job and internship opportunities, and ways for students to engage with Career Services.
• Manage and post regularly on social media platforms (e.g., Instagram, LinkedIn) to share information, increase visibility, and strengthen student engagement.
• Curate and publish timely, relevant content that highlights Career Services events, resources, and campus initiatives.
• Support the planning, promotion, and execution of career-related events, such as workshops, employer panels, job fairs, and networking events
• Coordinate logistics including venue reservations, catering, materials, parking, supplies, invitations, marketing, vendor management, and setup/teardown
• Maintain accurate event records and manage event registration lists
• Manage scheduling for career advising, class presentations, workshops, events, and additional student engagement activities
• Communicate with students, faculty, and employers to coordinate availability and confirm details.
• Track and update all departmental activities on myPLNU, Zoom, and Google calendar
• Assist in managing departmental budget processes, including processing expense reports, invoices, and purchase orders
• Maintain and update budget tracking spreadsheets for the department’s operational Budget
• Reconcile spending and communicate regularly with the Director regarding budget status
• Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Benefits

• health
• dental
• tuition benefits for employees and dependents
• competitive retirement matching
• vacation and sick time
• 15 paid holidays per year
• opportunities to engage with our community including staff chapel and a robust wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level