Career Center Assistant

SAN DIEGO WORKFORCE PARTNERSHIP•San Diego, CA

2d•Onsite

About The Position

The San Diego Workforce Partnership is seeking a Career Center Assistant to serve as the concierge and first point of contact for job seekers requesting in-person services at assigned Career Centers. This role provides walk-in clients with empathetic and well-informed workforce development services. The Career Center Assistant will interact with the public, coordinate with internal staff, co-located partners, and community partners to serve mutual participants, ensuring effective front desk management, resource and computer lab coordination, event coordination, and client services.

Requirements

High School Diploma or equivalent.
Two to four years (2-4) receptionist or administrative assistant experience.
Excellent communication with advanced interpersonal skills is desired.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Previous work in Salesforce, Zendesk, CalJOBS, or similar public funded CRM systems.
Bilingual need
Computer proficiency, particularly with the Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.

Nice To Haves

Bachelor’s degree in related field.
One to two years (1-2) workforce development experience.
Knowledge of WIOA, workforce development related programs, Employment Development Department (EDD), Department of Rehabilitation, and CalWorks/CalFresh services.
Certification(s) in conflict management, motivational interviewing, trauma-informed care and/or social-emotional learning.
An empathetic, person-centered approach.

Responsibilities

Responsible for front desk & reception, including welcoming, greeting and supporting all clients, staff, and guests at the assigned Career Center.
Respond to client inquiries related to SDWP’s programs and services, co-located partners’ programs, and other resources available at the Center.
Maintain a current, well-organized, and welcoming reception area, including lobby, front desk, resource room & computer lab, and other service areas at the Center.
Coordinate with CS Leadership team and network partners, to ensure the front desk & reception area and resource room are appropriately staffed to provide a best-in-class service to clients.
Support career center operations, including center open/closing, as needed, to ensure appropriate services are provided.
Collaborate with internal SDWP teams, and co-located partners, refer clients for program assessments, and services across the Career Center.
Support Career Center Manager and SDWP team members, including submission and follow-up of center-related facilities requests, and address safety concerns to Center leadership.
Coordinate and support Center staff in events and meetings, including planning, scheduling, resources, communication, and directing client traffic, while representing the organization's mission and vision.
Enter and maintain basic CRM data entry for client and guest record keeping, including event and workshop attendance.
Perform other related duties as assigned.