Care Coordinator - Beverly Hills

Atria Physician Practice New York PC • Beverly Hills, CA

8d • Onsite

About The Position

Atria Health Institute is a membership-based primary and specialty health care practice focused on prevention and longevity. They bring together a multidisciplinary team of physicians to provide proactive, preventive, and precision-based care. All care, including primary care, advanced screening and diagnostics, urgent care, specialty care, 24/7 home visits, and imaging, is included in members’ annual fee. Their mission is to make healthspan and lifespan equal for all by translating science into medicine in real-time, all while bringing humanity back into health care. Delivering such robust, personalized, and preventive health care is complex and requires a team-wide dedication to excellence. After successfully opening their flagship Institute in New York in 2022 and expanding to South Florida in 2024, they are now bringing the Atria experience to the West Coast with the launch of their Los Angeles Institute in late spring 2026. This role is an extraordinary opportunity to join the founding LA team as a Care Coordinator. You will use your superior administrative and customer service skills to support the best possible experience for members and redefine the standard in care coordination. They are seeking organized, thoughtful, people-obsessed problem solvers to work alongside their world-class clinical team. The ideal candidate doesn't just coordinate visits; they design immaculate health care experiences. You understand that for members, peace of mind is the greatest luxury, and your job is to protect it. You are the "calm in the storm" for members and the "engine" that drives their care forward. You are committed to excellence, high standards, and collegiality. You are versatile, flexible and self-motivated. You get the details right. You demonstrate excellent customer service and interpersonal skills with members, potential members, and colleagues. You are able to work in a fast-paced environment where quick responses are expected and valued by members. You have experience with and a belief in the importance of customer service as a foundational aspect of business success—you enjoy going the extra mile to make things right and people supremely happy.

Requirements

• On-site role based in Beverly Hills, CA 5 days/week
• 5+ years of customer service experience in a clinical, hospitality, or membership role
• Passion for accuracy, investing in customer relationships, and protecting confidential information
• Adaptability and flexibility within working in a fast-moving and dynamic environment
• Effective and professional business communication using email and phone
• Hold a Bachelor’s degree

Nice To Haves

• Health care experience preferred but not required
• Knowledge of HIPAA Privacy & Security preferred but not required
• Experience in Zendesk, Spruce, and/or Slack preferred but not required
• Event or travel coordination experience is also a plus

Responsibilities

• Serve as the primary point of contact for member scheduling and administrative needs.
• Accurately and efficiently schedule appointments, referrals, and other interactions for clinical staff and membership teams.
• Directly support physicians and specialists and manage coordination of their respective panels.
• Collaborate with a larger Care Coordination team, as well as Hospitality, Membership, and Clinical Operations teams, to ensure members receive thoughtful, integrated, and streamlined care.
• Provide high-level administrative support to clinical teams including answering phones, coordinating/preparing for meetings, maintaining physician calendars, and arranging conference calls.
• Assist the clinical team in maintaining and updating backend administrative systems to ensure the loop gets closed and communicated accurately.
• Assist with procuring medical records and follow-up notes from external practices.
• Utilize an EMR and other databases to provide appropriate records for clinical interactions and maintain these records with the highest degree of confidentiality.
• Ensure the clinical team remains organized and on-schedule through proactive, consistent communication throughout the day.
• Become an expert of the Institute’s technology, processes, and best practices to support the clinical staff and ensure the best possible member experience.
• Keep up to date on department-specific initiatives and timelines.
• Maintain a professional and courteous demeanor when interacting with internal and external stakeholders.
• Assist with after-hour and weekend coverage as needed.

Benefits

• Excellent health and wellness benefits, fully covered by Atria, effective date of hire
• OneMedical membership for employees & dependents, giving access to 24/7 virtual care
• Fertility & family planning
• Company-covered preventive health screenings through partner hospitals (calcium score)
• Fitness Perks, including Wellhub
• 401k contributions and 4% match starting after 6 months
• Flexible Time Off
• Continuing medical education (CME) and CEU support for professional licensure

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees