Care Coordinator

Qualicare Home Care Central NJ•Montgomery Township, NJ

27d

About The Position

Care Coordinator / Office Assistant (Part-Time) Company: Qualicare Home Care Location: 23 Orchard Rd, Skillman, NJ Schedule: Monday – Friday | 10:00 AM – 3:00 PM (25 hours/week) About Us Qualicare Home Care provides compassionate, high-quality home care services that help seniors live safely and comfortably in their homes. We are a growing agency seeking a reliable, organized Care Coordinator/Office Assistant to support daily operations and ensure excellent service to our clients and caregivers. This role is ideal for someone who enjoys working with people, staying organized, and supporting a fast-paced healthcare office. Position Overview The Care Coordinator / Office Assistant will assist with client coordination, caregiver onboarding, compliance documentation, scheduling support, and general office operations. This person will work closely with the Owner, Nurse, and Coordinators to ensure the office runs smoothly. This role offers excellent growth potential, with the opportunity to grow into an Office Manager position as the agency expands.

Requirements

Valid driver’s license and reliable transportation (REQUIRED)
Ability to travel locally for client assessments and events
Strong organizational and communication skills
Proficiency with Microsoft Excel, Word, and general office technology
Comfortable learning new systems and technology

Nice To Haves

Organized and detail-oriented
Compassionate and client-focused
Reliable and proactive
Strong communicator and team player

Responsibilities

Attend client assessments with the nurse when needed.
Engage with clients and families to ensure a positive onboarding experience.
Assist with caregiver-client coordination and communication.
Support follow-ups with clients and caregivers.
Conduct caregiver onboarding presentations for new hires.
Ensure caregivers understand company policies, expectations, and procedures.
Organize and support caregiver engagement activities and appreciation events.
Maintain positive relationships with caregivers to support retention and engagement.
Complete I-9 verification for new hires.
Maintain employee files and ensure they are organized and audit-ready.
Ensure required documentation is properly completed and stored.
Assist with onboarding paperwork for caregivers.
Assist with caregiver recruitment activities including:
Posting job listings
Screening candidates
Scheduling interviews
Candidate follow-ups
Assist with caregiver scheduling and shift coordination.
Help manage schedule changes and coverage needs.
Support general office administrative tasks.
Maintain organized records and spreadsheets.
Attend community events or outreach activities when needed.
Represent the agency professionally in the community.
Support day-to-day administrative tasks.
Assist with operational coordination to keep the office running smoothly.
Help manage office responsibilities so leadership can focus on marketing and growth.