Capture & Proposal Coordinator

V2X•Orlando, FL

2d•Onsite

About The Position

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Requirements

Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and job skills can be obtained. (One year related experience may be substituted for one year of education, if degree is required)
One (1) year of similar experience in supporting Local, State, or Federal Government.
Must be proficient in Microsoft Office Suite.
Ability to produce compliant documents according to customer requirements.
Must understand government procurement, Federal government contracts, regulations and procedures, and government operations and maintenance services.
Must have experience in hard copy production.
Must have experience in using AI tools.
United States citizenship, required.
Secret security clearance or ability to obtain.
Requires frequent in office support, must be local to the Orlando, FL office.
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Adobe Pro
Teams

Nice To Haves

Desktop Publication skills desired.
Proposal development experience or training in Shipley process highly preferred.

Responsibilities

Under guidance, create and updates pursuit SharePoint sites, to include the reference libraries and other resource materials, ensuring all elements of these sites - are accurate, up-to-date and accessible to the proposal team and other BD Leadership personnel.
As directed, establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
Assists in the preparation and review of proposal outlines and assists in the development of Proposal Compliance Matrixes based on RFP requirements, using tools like VisibleThread or AI (Run internal AI reviews before submission to flag unaddressed requirements, vague language, and gaps in your response structure).
Works with the Proposal Manager in coordinating proposal kick-off meetings, Color Team Reviews (Pink, Red, Gold), and interfaces with multiple departments (e.g. Operations, Contracts, HR, Legal, Communications, Finance, ES&H, and Security, etc.) Works with other personnel (e.g. V2X, partners, subcontractors, consultants, and technical representatives, etc.) to prepare on-boarding documentation.
Coordinates with the Proposal Manager stand up activities, coordinates the internal flow of proposal inputs and outputs, and maintains real-time development status of all proposal text and graphics (e.g. desk top publishing, securing the latest graphics have been incorporated into the proposal, edit, assembly of multiple proposal volumes, and book check, both virtually and hard copy).
Develops final production cycles, schedules, resources, and directing of production, reproduction, and binding/packaging of final master proposal, and all hard/soft copies.
Participates in reviews to ensure proposal compliance with the RFP, coordinating and participating in comprehensive compliance reviews from RFP release through the various color teams, ENs, FPR, and award.
Responsible for understanding formats text using styles and templates, create tables, import graphics and spreadsheets to ultimately produce finished products. Requires close coordination with editors, graphic artists, writers, and proposal managers.
Prepare documents for color team reviews and final production, ensuring compliance with all RFP formatting and documentation requirements and subsequent review recovery efforts. Final production efforts include, but are not limited to, CD/DVD burning, proposal printing and assembly process, and packages proposal for shipping via FedEx and/or UPS.
Under the supervision of the Proposal Management Manager, develops and requests data calls to Operations/Field organizations or subcontractors, when needed.
Using AI to generate started drafts for technical narratives, potential Past Performance, and Executive Summaries.
Run internal AI reviews before submission to flag unaddressed requirements, vague language, and gaps in your response structure.