Capital Reporting System Administrator

King County•Seattle, WA

1d•Hybrid

About The Position

In addition to the current opening, this recruitment may be used to establish a pool of qualified candidates to fill future Career Service vacancies within the Solid Waste Division over the next six (6) months. The King County Department of Natural Resources and Parks, Solid Waste Division (SWD), is looking for a motivated and detail-oriented professional to join our Project Management Office (PMO) as a Capital Reporting System Administrator (Project/Program Manager II). If you enjoy solving problems, working with data, and supporting meaningful public projects, this is a great opportunity to make an impact. In this position, you will take the lead in managing and enhancing the Project Information System Management (PRISM) database, the division’s internal system for accessing and reporting capital project information, helping ensure accurate, timely, and meaningful capital project reporting. You’ll partner closely with project managers and program staff to troubleshoot issues, improve processes, and support data-driven decision-making across the PMO. This role combines system administration, reporting support, and process improvement to strengthen how project information is tracked, analyzed, and shared across the organization. You will also provide targeted operational and coordination support as needed to ensure effective system use and reporting outcomes. This position offers a strong opportunity to deepen your experience in project controls, reporting, and public infrastructure programs. The most competitive candidates will bring experience with project reporting systems, strong analytical and communication skills, and familiarity working in local government or similar organizations. About this Role: This position serves as the subsystem administrator providing user support and program support within the Solid Waste Division’s Project Management Office (PMO). The role leads administration of the PRISM system, the department-developed project information and reporting tool used within the Solid Waste Division, supports and guides project managers and engineers in its effective use, and acts as the division’s liaison with partner teams to coordinate system improvements. In addition to targeted administrative support, this position helps enable a team that manages and delivers capital improvement projects across SWD. By strengthening reporting, processes, and system use, this role contributes to efficient, well-coordinated project delivery across a diverse portfolio. About the Team: Members of the Solid Waste Division’s Project Management Office (PMO) manages and supports Capital Improvement Projects that maintain and enhance critical SWD assets, including transfer stations, drop boxes, the Cedar Hills Regional Landfill, and other essential systems that support division goals. The section leads the Division’s project management efforts by coordinating project teams, consultants, contractors, and technical staff to ensure successful project delivery and alignment with organizational and sponsor requirements. Within this environment, the Capital Reporting System Administrator plays a key role in supporting capital program delivery by managing the PRISM system, strengthening project reporting, and ensuring accurate, reliable data is available to project teams and leadership to support decision-making and effective project execution. Commitment to Equity, Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. In this role, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity . Apply now for a rewarding career at the Solid Waste Division of the King County Department of Natural Resources & Parks. Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits , and growth opportunities.

Requirements

Minimum one year of experience administrating or using a complex project tracking system.
Strong technical aptitude with experience supporting individuals and groups in the use of systems and/or software programs.
Demonstrated proficiency in supporting a team of technical staff.
Experience supporting the administration, maintenance, or continuous improvement of business systems, processes, or reporting programs.
Ability to manage scheduled reporting cycles or documentation updates with accuracy and consistency.
Experience supporting operational or logistical activities in a project or program environment.
Demonstrated ability to work on multiple tasks simultaneously and produce high-quality deliverables in a timely manner.
Demonstrated ability to collaborate effectively with technical professionals and individuals from diverse backgrounds in dynamic team environments, supported by strong interpersonal and communication skills.
Advanced organizing, planning, and process management skills.
Exceptional verbal and written communication skills.

Nice To Haves

Administration or power user experience with a complex project tracking system.
Experience with local government capital projects and project control.
Experience as a software trainer.

Responsibilities

Serve as liaison between SWD and Wastewater Treatment Division’s PRISM team.
Oversee PRISM user access administration for SWD, including account setup, updates, and access control compliance.
Train, onboard, and support PRISM users in following established business processes.
Coordinate quarterly capital project status reporting and submittals.
Lead efforts to improve and streamline business processes related to project reporting and system use.
Coordinate and lead biennial project forecast updates, including guiding and supporting users through the process.
Develop and coordinate programs or projects for PMO Team and cross functionally as needed.
Participate in strategic planning and development and/or revise work procedures and process improvement.
Develop and manage projects of limited scope within the unit.
Analyze and evaluate data for assigned projects and technical systems and present options to management.
Provide operational and logistical support to PMO staff, including limited administrative duties as needed.