Capital Projects Coordinator

VARITE • Marlborough, MA

1d • Onsite

About The Position

VARITE is seeking a Capital Projects Coordinator to support a portfolio of capital improvement projects from initiation through closeout. The coordinator works with Project Team Leads, Project Managers, Procurement, Finance, and suppliers to manage project setup, forecasting, procurement activities, financial tracking, reporting, and documentation. The position also independently coordinates equipment-only capital projects from purchase through closeout, tracking schedules, budgets, procurement, and documentation while communicating status to stakeholders and proactively addressing issues and risks.

This role is suited to an organized, detail-oriented self-starter who can manage competing priorities and work with minimal day-to-day supervision. The position is onsite in Marlborough, Massachusetts, and is offered as a 12-month contract with possible extension.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in project coordination, project administration, procurement, finance, construction administration, facilities management, or a related field.
• Proficiency in Microsoft Excel, Outlook, Word, and SharePoint.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to prioritize competing assignments, adapt to changing business needs, and manage multiple projects and deadlines.
• Ability to transition quickly between tasks while maintaining accuracy and organization.
• Ability to work independently with minimal supervision and take ownership of assigned responsibilities.
• Proactive mindset and ability to anticipate project needs, identify potential issues, and act before they affect project execution.
• Strong problem-solving and follow-up skills, including the ability to drive tasks to completion.
• Ability to build effective working relationships with Project Management, Procurement, Finance, Operations, and supplier organizations.

Nice To Haves

• Associate's degree in Business, Finance, Project Management, Construction Management, Engineering Technology, or a related field.
• Experience with SAP and EcoSys.
• Experience supporting capital, construction, manufacturing, engineering, or facilities projects.
• Experience with budgeting, forecasting, procurement, invoice processing, or project financial reporting.

Responsibilities

• Create and maintain project records in project management and financial systems.
• Support project setup, including project funding and authorization documentation.
• Maintain project forecasts and spend-status tracking reports; assist teams with monthly forecasting and budget updates.
• Support project closeout and records-retention requirements, and maintain project documentation throughout the project lifecycle.
• Track project expenditures and maintain forecasting spreadsheets; compile and distribute project spend reports.
• Update project financial reports, process cost transfers and other project-related financial transactions, and monitor funding approvals and expenditures.
• Create and track purchase requisitions; coordinate Service Entry Sheets (SES) and Goods Receipts (GR).
• Support invoice processing and supplier payment inquiries; work with Procurement and Finance to resolve purchasing issues.
• Follow up with buyers on purchase orders and requisition status, monitor approval workflows, and help expedite approvals when needed.
• Maintain project information in SAP, EcoSys, SharePoint, and other project management systems; create and maintain project SharePoint sites and folders.
• Generate project reports and provide administrative support to project teams; ensure data accuracy across project controls, procurement, and financial systems.
• Independently coordinate equipment-only capital projects from purchase through closeout, tracking schedules, budgets, procurement activities, and documentation.
• Communicate project status to stakeholders, identify project issues and risks and required follow-up, and proactively drive resolution.
• Prioritize competing assignments, follow through on commitments, and support project teams across functions.

Benefits

• Medical, dental, and vision coverage for eligible employees.
• Participation in a company-sponsored retirement savings plan.
• Legal service plans providing access to attorneys for advice and representation.
• Potential eligibility for an employee referral bonus if a referred candidate is hired.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED