Capital Improvement Project Manager

City of Woodinville•Woodinville, WA

10d•Onsite

About The Position

The City of Woodinville is seeking a passionate and experienced Capital Improvement Project Manager to lead a number of high-profile projects and programs as the city experiences rapid growth. This role will lend expertise to the Capital Improvement Program division of the Public Works Department, assisting and reporting to the Public Works Director. The position involves supervising and managing employees, making engineering recommendations, reviewing construction plans, managing projects, conducting engineering studies, and developing work plans. The Capital Improvement Project Manager will also serve in the absence of the Public Works Director on project-related matters and interact with citizens, elected officials, other agencies, and community leaders on sensitive and complex issues. The role requires managing assigned projects and/or programs, including capital improvement projects, engineering plans and studies, under strict schedule and financial constraints. The manager will make highly responsible and complex engineering decisions, provide professional engineering support, develop scopes of work, evaluate and assist in selecting consultants, perform daily engineering decisions, prepare reports, oversee expenditures, conduct public outreach, develop programs, and ensure compliance with regulations. A high degree of independent judgment is required for planning, designing, constructing projects, resolving technical problems, and administering projects within established policies. The position also involves supervising, managing, evaluating, and training staff, and responding to customer service inquiries.

Requirements

Bachelor’s degree in Civil Engineering, Construction Management or related field
Ten years of increasingly responsible engineering experience
Five years supervising other professional engineers
Washington State Professional Engineer License in Civil Engineering required
Must possess a valid Washington State driver's license or other acceptable official identification
Knowledge of Professional engineering concepts, techniques, and practices.
Knowledge of Modern management concepts, techniques, and practices.
Knowledge of Operational characteristics, services, and activities of municipal public works management.
Knowledge of Project or program engineering, construction, traffic, surface water, or other specialty area methods and materials.
Knowledge of Theory, principles, regulations, and practices of design and field activities of public works projects.
Knowledge of Methods and techniques of field inspection, surveying, drafting, and design.
Knowledge of Principles and practices of budget preparation and administration.
Knowledge of Principles and practices of negotiation.
Knowledge of Pertinent federal, state, and local laws, codes, and regulations.
Knowledge of Grant applications and administration.
Knowledge of Principles of supervision, training, motivation, and counseling.
Knowledge of Correct English usage, spelling, grammar, and punctuation.
Knowledge of Applicable software and data processing applications.
Knowledge of Cost analysis, and principles and practices of contract management.
Ability to Properly and innovatively apply professional engineering concepts, techniques, and practices.
Ability to Properly and innovatively apply modern management concepts, techniques, and practices.
Ability to Learn City policies and procedures.
Ability to Work directly and proactively with diverse community groups.
Ability to Inspect work for completeness and proper work methods.
Ability to Oversee City capital improvement projects.
Ability to Oversee, direct, coordinate, and monitor work of consultants and other project staff.
Ability to Manage multiple complex projects and/or programs with strict deadlines and limited direction.
Ability to Work independently or with a team.
Ability to Interpret and apply federal, state, and local policies, laws, and regulations.
Ability to Communicate clearly and concisely in oral and written form.
Ability to Organize and conduct analytical studies and surveys to substantiate plans, findings, and recommendations related to public facilities/programs.
Ability to Prepare complex reports, business correspondence, and procedures.
Ability to Apply mathematical concepts, such as statistical inference, fractions, percentages, ratios, geometry, trigonometry, etc.
Ability to Use independent judgement and initiative in developing solutions to problems.
Ability to Interact professionally with various levels of employees, officials, and customers.
Ability to Utilize applicable software and data processing applications.
Ability to Understand instructions, numerical aptitude, problem-solving, initiative, analytic ability, memory, concentration, and exercising sound judgment.
Ability to Display patience and persuasiveness when interacting with others.

Nice To Haves

Experience managing capital improvement projects in a municipal or Public Sector environment
Experience with construction project management with demonstrated knowledge in the preparation of plans, specifications, and contract documents.
Experience with surface water engineering design and construction; and review of private development projects.
Experience managing large scale Capital Improvement Projects
Experience with public procurement process, including contracting, bidding and vendor management
Experience with presenting and collaborating with elected officials, board commissioners and community stakeholders on complex or sensitive issues

Responsibilities

Oversees the construction of City infrastructure projects, including parks, streets, utilities, and facilities.
Inspects work, verifies contract quantities, reviews progress, and approves payments, change orders, and punch list development.
Ensures quality control and resolves issues that arise on-site.
Coordinates the selection of design consultants; meets schedule and budget objectives for assigned projects/programs; supervises activities of assigned engineering and support staff and contractors.
Performs a variety of professional engineering tasks to prepare, review, and manage multiple and diverse capital projects, including design and construction of streets, buildings, parks, and surface water management systems; complex engineering studies and work plans; and public infrastructure designed and constructed by private parties.
Reviews design plans and field surveys for accuracy; practical application; constructability; compliance with adopted standards, regulations, codes, and laws; and to ensure that all components necessary for project completion are present to bid the job.
Manages or performs all aspects of assigned capital project development and construction, including in-house design, consultant design, and acquisition and utilization of grant/City/developer funds to design and construct projects; may perform in-house engineering design, contract document preparation, and bid and award activities.
Seeks input and feedback from Development Permit Review Manager and permit review staff regarding project impacts where development projects may impact capital projects, including project design and scheduling.
Seeks input and feedback from Operations Manager and pertinent public works maintenance crew during project design regarding project impacts to maintenance needs and requirements.
Prepares and reviews environmental documents and permit applications for capital projects as necessary.
Coordinates with local, state, and federal regulatory agencies and tracks project compliance.
Develops and implements systems to track project performance, monitor budgets, and report on progress.
Works closely with accounting to track expenses, review invoices, and approve payments for contractors and consultants.
Ensures proper documentation and reporting of CIP project status, including funding and expense reports.
Seeks and secures grant funds; coordinates with the Washington State Department of Transportation (WSDOT) Local Programs, Transportation Improvement Board (TIB) and other grant funding agencies to administer grant funds; manages county, state, and federal grants; tracks and monitors grant and mitigation funds.
Prepares, presents, and submits projects for inclusion on the Capital Improvement Plan (CIP) and 6-Year Transportation Improvement Program (TIP); leads efforts to prioritize projects on the CIP and 6-Year TIP; presents recommendations to City Council, Planning Commission, and Public Spaces Commission; prepares and submits TIP applications to the Puget Sound Regional Council for inclusion in the Regional TIP and Statewide TIP for regionally significant and/or grant funded projects; amends/modifies existing TIP projects, as needed.
Organizes public meetings/outreach for design and construction projects; coordinates with Executive Department for public meetings, open houses, and other public outreach efforts, writes and presents staff reports to co-workers, senior management, City Council meetings, and the public.
Establishes and maintains an effective system of communication inside and outside the City organization and establishes and maintains effective working relationships with others.
Assists with the preparation of department budget requests; responds to Customer Action Requests; provides quality customer service; and deals courteously with the public and other agencies; recommends staffing recommendations and selections, including retention of staff/consultants/contractors; conducts employee performance evaluations; and develops measurable performance goals and objectives.
Represents the City at various meetings to obtain and provide information.
Performs other duties as required or assigned.