Capital Campaign Coordinator

Cincinnati Nature Center•Milford, OH

6d•Hybrid

About The Position

The Campaign Coordinator is a member of the Development Team and plays a primary role in coordinating and supporting Cincinnati Nature Center’s efforts to execute a successful capital campaign. This position works closely with all members of the Development Team, the organization’s Executive Director, and the Board and Campaign Committees in an environment dedicated to advancing the mission of the organization.

Requirements

Working knowledge of Microsoft Office including the use of Outlook
Willingness to learn other software as needed
Use of copy machines, postage machines, telephone, and other general office equipment
Collaborative working style utilizing strong organizational and customer service skills
Be a passionate advocate for nature to articulate the mission of Cincinnati Nature Center
Communicate effectively and professionally including oral, written, and listening methods
Manage time and multiple priorities to meet deadlines
Establish and maintain effective working relationships with internal and external contacts
Exhibit good judgement, honesty, integrity, and responsibility
Bachelor’s degree or higher, preferred
Minimum of 2 years working in a development or advancement office
At least two years professional experience demonstrating progressive responsibilities in development, event planning, public relations, communications or a related field
Inspiring Conservation through personal experiences, education, and care for the land.
Must enjoy nature, be energized by finding creative solutions, and possess a sense of humor, creativity, and an entrepreneurial spirit.
Employment is contingent upon the successful outcome of BCI and FBI background checks.
Certification must be obtained and maintained throughout employment.
Employees shall engage in ongoing professional learning and development as well as shall complete ongoing required training relevant to safety, certification, and best business practices.
From time to time, employees shall be required to support special events which may fall outside of the normal work schedule including weekends/evenings.

Nice To Haves

A sharp eye for detail — nothing slips through the cracks on your watch, from timelines to deliverables to the tiniest formatting inconsistency.
Genuine people skills — you build trust quickly, communicate clearly, and make every stakeholder feel heard and supported.
Natural organization — juggling multiple workstreams feels like second nature, and you're the first to create a system when there isn't one.
A positive, can-do attitude — your energy lifts the team, even when deadlines are tight and the to-do list is long.
A proactive mindset — you don't wait to be told; you anticipate needs, solve problems early, and keep campaigns moving forward.

Responsibilities

Oversee the implementation of the day-to-day activities related to the planning and execution of the capital campaign, including scheduling and supporting campaign committee meetings as well as producing campaign committee communications, meeting agendas, meeting minutes and tracking action items.
Ensure that all prospects, donors, gifts, pledges, visit reports and notes are entered into the donor database in an accurate and timely manner.
Prepare all gift and recognition agreements as well as pledge cards, pledge reminders, and acknowledgement letters
Monitor progress monthly against goals and prepare reports for Director of Development.
Assist in planning and coordinating campaign events - house parties, dinners, ground breakings, etc.
Attend organization events and assist with behind-the-scenes tours and mission experiences.
Coordinate and assist in executing campaign stewardship plan.
Refine comprehensive stewardship program and implement it effectively and systematically.
Monitor all physical and virtual donor recognition on a regular basis, and coordinate with appropriate department (e.g. marketing, facilities) to ensure all donor recognition is accurate, in alignment with CNC’s Donor Recognition Policy and the donor’s gift agreement, and are well maintained.
Identify donor stories for inclusion in campaign materials (i.e. campaign newsletters and/or micro-site, organization-wide publications, annual report, etc.) and other opportunities for donor recognition.
Engage in regular, personal communication with donors and prospects, particularly at the major gift level.
Ensure recognition is in alignment with CNC’s Gift Recognition Policy.
Function as Development Department liaison with Central Event Management (CEM) to plan and coordinate Development events including all campaign related events and other development sponsored events, as appropriate for flawless execution and optimal donor impact.
Monitor Development Department event expenses, revenues, and attendance to ensure financial objectives are met or exceeded.
Specify staffing/volunteer requirements and serve as the liaison to event volunteers, via appropriate channels.
Support Development Team members to ensure all donor and sponsor event benefits are fulfilled.
Develop clear and persuasive messaging to communicate the campaign's goals and impact to donors and stakeholders.
Create compelling proposals and presentations to solicit campaign donations.