Capital Budget Analyst

City of New York • New York City, NY

6d • Onsite

About The Position

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies. What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: - Recruiting, hiring, and training City employees. - Managing 56 public buildings. - Acquiring, selling, and leasing City property. - Purchasing over $1 billion in goods and services for City agencies. - Overseeing the greenest municipal vehicle fleet in the country. - Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do. The DCAS Capital Budget Unit (CBU) is responsible for managing the agency’s $10 billion 10-year capital plan and works to manage capital submissions through various phases of the Capital process. This includes assisting with procurement through the registration process required by the City Charter, Office of Management and Budget and the Comptroller's Office. The unit registers work order letters and change orders for capital contracts with the Comptroller's office and submits CPs to OMB to ensure that DCAS has sufficient budgetary authority to fund all capital projects, leases, and equipment purchases. The unit also reports on the status of the capital budget and reviews invoices for capital contracts. The Department of Citywide Administrative Services (DCAS) seeks to hire a Staff Analyst to work within in the Fiscal and Business Management Line of Service’s Capital Budget Unit to serve as a Capital Budget Analyst. Reporting directly to the Capital Budget Director, the candidate will be responsible for a broad range of financial and administrative activities relating to the management and funding of DCAS’ capital program.

Requirements

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
• A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
• An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above.
• College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
• All candidates must have a high school diploma.
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Responsibilities

• Coordinate the capital budget financial plan process with agencies for non-DCAS-managed projects by reaching out to agency contacts and compiling capital stretch spreadsheets to submit to the OMB.
• Liaise with agency partners and OMB on new need and shortfall requests to secure funding for major capital construction and equipment projects; provide financial assistance to project managers in coordinating the use of capital funds to achieve programmatic objectives
• Update Capital forecasts in the Financial Management System (FMS); forecasting projected task orders and work orders; modifying the Capital Plan based on the latest cost estimate information; and tracking the commitment plan project process against fiscal year targets.
• Prepare Certificate to Proceed (CP) documents ensuring that project scopes are consistent with the Capital Commitment Plan and capital eligibility requirements for contract registration with the Comptroller; respond to OMB questions regarding pending CPs.
• Create and prepare Budget Code Modification, Fixed Asset Intent (FNs), Commodity Requisition (RQC1s), General Contract (CT1s) and Contract Revisions (CTRs) for projects to facilitate contract registration.
• Update and maintain various databases to track budget information, including FMS, PassPort, and others as required.
• Analyze payments to ensure that they are made from appropriate contract lines and budget codes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level