Capital Budget Analyst

City of New York • New York, NY

7d • $72,595 - $83,484 • Onsite

About The Position

The Department of Citywide Administrative Services (DCAS) is seeking a Capital Budget Analyst to work within the Fiscal and Business Management Line of Service’s Capital Budget Unit. This role is responsible for a broad range of financial and administrative activities related to the management and funding of DCAS’ capital program. DCAS's mission is to make city government work for all New Yorkers by managing iconic courthouses, municipal buildings, and purchasing over $1 billion annually in goods and services for over 80 City agencies. The Capital Budget Unit (CBU) specifically manages the agency’s $10 billion 10-year capital plan, assisting with procurement through the registration process, registering work order letters and change orders, and submitting CPs to OMB to ensure sufficient budgetary authority. The unit also reports on capital budget status and reviews invoices for capital contracts.

Requirements

• Only permanent employees in the civil service title of Staff Analyst, and comparable titles, or those reachable on Staff Analyst civil service exam are eligible to apply.
• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
• A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
• An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
• A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Responsibilities

• Coordinate the capital budget financial plan process with agencies for non-DCAS-managed projects by reaching out to agency contacts and compiling capital stretch spreadsheets to submit to the OMB.
• Liaise with agency partners and OMB on new need and shortfall requests to secure funding for major capital construction and equipment projects; provide financial assistance to project managers in coordinating the use of capital funds to achieve programmatic objectives.
• Update Capital forecasts in the Financial Management System (FMS); forecasting projected task orders and work orders; modifying the Capital Plan based on the latest cost estimate information; and tracking the commitment plan project process against fiscal year targets.
• Prepare Certificate to Proceed (CP) documents ensuring that project scopes are consistent with the Capital Commitment Plan and capital eligibility requirements for contract registration with the Comptroller; respond to OMB questions regarding pending CPs.
• Create and prepare Budget Code Modification, Fixed Asset Intent (FNs), Commodity Requisition (RQC1s), General Contract (CT1s) and Contract Revisions (CTRs) for projects to facilitate contract registration.
• Update and maintain various databases to track budget information, including FMS, PassPort, and others as required.
• Analyze payments to ensure that they are made from appropriate contract lines and budget codes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level