Capital and Grants Manager

Santa Fe County•Santa Fe, NM

About The Position

The Capital and Grants Manager supervises the staff and activities of the Capital and Grants section within Santa Fe County’s Finance Division. The position coordinates with the Budget Office and Santa Fe Public Works’ Projects Section, tracks capital funding and project expenditures, oversees fixed asset management, and supports the development and implementation of capital financing plans. The manager also oversees countywide capital and operational grant tracking, helps with grant applications, ensures compliance with grant restrictions and reporting requirements, and supports grant drawdowns and payments. The role assists with annual and special audits and monitors legislation that may affect the County’s finances. The position supervises employees and projects, assigns and reviews work, provides training, and makes independent decisions. Personnel responsibilities include recommending hiring, salary increases, and disciplinary action; motivating and evaluating staff; and assisting with grievances and complaints. Work is primarily in an office setting, may involve travel, and may include evening and weekend hours.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, and five years of professional experience in accounting, finance, budgeting, or business administration, including three years in a supervisory capacity; or a combination of education and experience totaling nine years in budgeting, finance, accounting, or a closely related field, including at least three supervisory years.
Related education and experience may be substituted at a rate of 30 semester hours for one year of experience.
Extensive knowledge of management processes, supervision, policy analysis, and analytical thinking.
Ability to plan and prioritize work programs for professional employees and develop budgets.
Ability to communicate and work effectively with public officials, employees, and the general public.
Ability to organize and present information and recommendations clearly and concisely in oral and written form.
Ability to manage subordinate staff, understand task and departmental dependencies, and conduct cross-functional planning based on organizational needs.
Ability to work effectively under strict deadlines.
Excellent written and verbal communication skills.
Skill in word-processing, spreadsheet, database, and other software programs in a Windows environment; presentation preparation; and grant and capital asset management.
Must pass a County-paid pre-employment physical and drug/alcohol screening.
Must pass a County-paid criminal background screening.
Must possess and maintain a valid New Mexico Class D Driver’s License, as the incumbent will be appointed to drive a County vehicle.

Responsibilities

Supervise the staff and activities of the Capital and Grants section within the Finance Division.
Coordinate with the Budget Office to ensure compliance with approved project allocations.
Collaborate with the Santa Fe Public Works Department’s Projects Section on capital project tracking and accounting.
Reconcile and analyze capital outlay funds to ensure proper use and balance.
Assist with developing and implementing capital financing plans.
Track project funding, encumbrances, expenditures, and budget balances; ensure funding restrictions are met and financing sources are used appropriately; and review purchase requisitions for capital expenditures.
Oversee fixed asset management and reconcile related expenditures.
Oversee countywide tracking of capital and operational grants, including reviewing project line items and purchase requisitions and helping departments account for capital funding appropriately.
Assist with grant applications and develop and maintain a countywide grant tracking process.
Ensure compliance with grant restrictions and reporting requirements, proper use of grant funds, and grant drawdowns through reporting to federal and state governments.
Review project payment packets to ensure appropriate payment direction.
Assist with the annual audit and special audits as needed.
Monitor legislative bills that may affect the County, particularly financial matters.
Supervise assigned projects; instruct and train employees; make independent decisions; plan and assign work; and review final work for compliance with policies and procedures.
Recommend hiring, salary increases, and disciplinary action; train and motivate staff; assist with grievances and complaints; provide performance feedback; and complete employee evaluations.