Campus Secretary

Chico Independent School District•Chico, TX

2d•Onsite

About The Position

The Campus Secretary provides essential clerical and administrative support to the principal, vice principal, and teaching staff, ensuring the smooth and organized operation of the school office. This role serves as a key liaison between the community, the school, and various stakeholders, managing student and staff records, attendance, and confidential information. The position requires strong organizational, communication, and computer skills to effectively handle daily office duties, data entry, and resource procurement.

Requirements

Ability to multitask even under high pressure situations
Ability to maintain professional composure at all times
Possess strong organizational skills
Communicate with students, parents, and staff members in a courteous and supportive manner
Ability to abide by confidentiality laws/procedures
Ability to complete work in a timely manner to meet deadlines
Proficient in computer use, printer use, using a photocopier, faxing, and in basic bookkeeping tasks.

Responsibilities

Provide clerical and administrative support to the principal, vice principal and teaching staff
Ensure that the office operates in a consistently organized manner every day
Act as liaison between the community, the school and other internal and external stakeholders
Coordinate appropriate documents for communication with the district office
Maintain all recordkeeping for students and staff
Maintain student and staff confidentiality in all circumstances
Track attendance and absences; use reporting software/generate reports
Communicate effectively with a variety of district and community officials
Use common computer hardware and software efficiently
Perform data entry
Perform general office duties such as answering telephone inquiries, filing, spreadsheets
Display strong communication, interpersonal and organizational skills
Carry out assigned tasks with minimal direct supervision
Provide services for teachers, administrators and students like typing, proofreading, and editing
Maintain the integrity of information systems, databases, and office files
Prepare and circulate communication documents
Reconcile accounts
Coordinate room reservations for internal and external meetings appointments, events being held on campus
Purchase departmental resources like materials, computers hardware, software and office supplies
Enroll students using school database/software
Distribute incoming mail daily
Dispense medication and attend to other medical needs of students when the nurse is off campus
Create and maintain up to date class lists
Manage activity fund accounts
Facilitate Friday lunch orders for staff