Ft. Worth: Office Manager Pool

ESC Region 11•Grand Prairie, TX

2d•Onsite

About The Position

The Campus Office Manager (COM), under the direction of Campus Leadership, manages and coordinates the school’s daily front-office operations and provides high-level administrative, operational, and customer-service support to the Principal, staff, students, families, and visitors. The COM serves as the lead office professional and receptionist, helping maintain efficient operations, accurate records, and a welcoming, responsive environment. The position supports office administration, purchasing and budget processes, campus scheduling, communications, reception, personnel and payroll documentation, student records, compliance reporting, and campus activities. It also provides guidance to front-office staff and directly supervises that staff in alignment with the campus principal. The posting lists a salary of $16.00 per hour and a work calendar for the 2026–2027 school year.

Requirements

High school diploma or equivalent required.
Demonstrated knowledge of school or district operations, office administration, and administrative procedures.
Ability to type or keyboard accurately at 60 words per minute or greater.
Team-oriented, with outstanding interpersonal, customer-service, and communication skills.
Proficiency in Microsoft Office and other applicable software systems.
Knowledge of office procedures, bookkeeping practices, and standard office equipment.
Creative problem-solving ability and willingness to ask for help when needed.
Self-starter with a strong sense of integrity and professional conduct.

Nice To Haves

Business or administrative training.
Ability to manage multiple priorities, maintain confidentiality, exercise sound judgment, and work independently.
Strong organizational skills, attention to detail, and problem-solving abilities.
Ability to supervise staff and support a positive, service-oriented office culture.

Responsibilities

Organize, prioritize, and manage the daily work and activities of the school office.
Coordinate and monitor office procedures, workflows, and systems to support campus instructional and operational needs.
Provide advanced administrative and secretarial support to the Principal, including preparing correspondence, reports, evaluations, presentations, bulletins, announcements, and confidential materials.
Maintain and coordinate calendars, campus master schedules, handbooks, work orders, appointments, meetings, and special events.
Prepare requisitions, process purchase requests, assign budget codes, monitor available funds, verify receipt of materials, and support campus budget and activity-fund management.
Maintain office and instructional supplies and coordinate purchasing and inventory needs.
Process and distribute incoming mail and campus communications.
Ensure school bells and other campus operational systems are set and functioning properly.
Maintain communication and coordination with district departments and other campuses.
Serve as the lead receptionist and primary campus contact by greeting visitors, answering phones, responding to inquiries, and directing individuals appropriately.
Provide professional, courteous, solutions-oriented customer service to students, families, staff, and community members.
Support visitor management, front-desk coverage, and campus communications.
Serve as a resource regarding school and district procedures, policies, and general information, and foster a welcoming, organized front office.
Arrange substitute coverage and orient substitutes to campus procedures and expectations.
Maintain attendance records and process monthly and bi-weekly transmittals, supplemental-pay forms, absence and duty reports, and other payroll-related documentation.
Support campus staffing operations and personnel-related documentation.
Maintain student and staff records, including registration, attendance, transcripts, confidential files, and other required documentation.
Compile information and prepare reports required for campus, district, and compliance purposes.
Support student enrollment, withdrawals, records requests, and other assigned front-office student services.
Perform bookkeeping related to campus budgets and activity funds in accordance with district procedures.
Support purchasing, invoicing, reconciliations, deposits, and other assigned financial processes.
Support the Principal in coordinating office operations and resolving day-to-day campus needs.
Provide guidance and support to office staff to promote efficient, customer-focused service.
Assist with special projects, campus events, emergency procedures, and operational needs.
Directly supervise campus front-office staff in alignment with the campus principal.
Perform other duties as assigned by the supervisor.