Campus Life Coordinator

Massachusetts College of Pharmacy and Health Sciences•Boston, MA

12d•Onsite

About The Position

The Campus Life Coordinator provides operational, administrative, and programmatic support for the Center for Campus Life while overseeing the day-to-day management of the department's physical office space and shared resources. This position is responsible for ensuring efficient office operations, coordinating departmental communications, purchasing, budgeting, student employment processes, and operational systems. The coordinator supports student organizations through event logistics, space reservations, engagement platforms, and resource management, while assisting with New Student Orientation, commuter services, and Campus Life programming. The position supervises student employees, collaborates with campus partners to support major University initiatives and events, and contributes to a welcoming, student-centered environment that fosters engagement, belonging, and student success. Evening and weekend work is required to support departmental and University programs and events.

Requirements

High School Diploma or Bachelor’s degree
Ability to problem solve, use good judgment, and think critically
Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers
Standing, sitting, manual dexterity, ability to move between offices and floors of buildings
Ability to be physically in attendance at the designated worksite during scheduled work hours
Must be able to talk, listen and speak clearly on telephone

Responsibilities

Manages all primary communications for the Campus Life main office
Aid in the day-to-day operations/functions/services and programs of all offices in the Center of Campus Life
Maintain the Campus Life calendar and scheduling of appointments
Develop Staff meeting agendas and take minutes
Coordinate payment processes such as check requests, reimbursements, and credit card receipts.
Assist Director in the management of the office budget
Manage timesheets for all student leaders and work-study students
Oversee the student conference and membership reimbursement process
Coordinate the department’s inventory of office and event supplies
Oversee the package process for office and student organizations
Pull report data for Student Affairs monthly snapshots
Responsible for the recruitment, supervision, and development of a team of student employees and office managers for the main office and Cardinal Booth.
Manage the student ticketing booth called the Cardinal Booth.
Provides operational support for Campus Life student leaders and clubs/professional organizations including room reservations, work orders, and purchases
Coordinate facilities work orders for all Campus Life programs
Monitor, manage, and approve all event space approvals for the Atrium & Cardinal Lounge, along with assisting in supporting student organization room reservations within the Astra platform
Assist with the operational tasks of the department’s involvement platforms, such as the Cardinal Pride Portal, Comevo, and University Tickets
Coordinate the use of student engagement software (currently Cardinal Pride Portal) to create and promote student programs and events, manage budgets, monitor student participation, add in users and ensure compliance with divisional and university guidelines.
Oversee bi-annual MBTA Pass Program, including ordering, organizing the sale, coordinating student pickup and email communications
Manage the E-Scooter registration process
Assist in the implementation and administration of the New Student, Transfer and Family/Guest Orientation programs for the Boston Campus
Manages all primary communications for orientation-related needs
Oversee Orientation registration, rosters, and attendance
Coordinate the virtual MCPHS Orientation called Connect on the Comevo platform with our 2 other MCPHS campuses
Plan two Late Night Breakfast programs, once a semester
Coordinate the Campus Life student leader appreciation event
Purchase and advertise Boston based ticketing events such as sporting games, Broadway shows and more
Assist with large-scale Campus Life programs such as Welcome Week, Campus Life Fair, Family Weekend, Harvest Ball, ClamBQ, Leadership Awards Banquet and Senior events.
Assist with University-wide programs such as Accepted Students Day, Commencement, and Move-In Day
Participate in training and workshops related to professional development
Other duties as assigned